Port Agency Contract Project Support Officer - Portsmouth, United Kingdom - Ministry of Defence

Ministry of Defence

Verified Company

Portsmouth, United Kingdom

1 week ago

Posted by:

Tom O´Connor

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Description

Details:

Reference number:

Salary:

- £27,080
Job grade:

Executive Officer
Band D
Contract type:
Permanent
Business area:
MOD
Navy
Type of role:
Project Delivery
Working pattern:
Flexible working, Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Navy Command Headquarters, Whale Island, PortsmouthAbout the job

Job summary:

An exciting opportunity has arisen within the 1* Logistics Division area of NCHQ, Portsmouth.

A new, permanent, Band D position has been created to provide Project Management support for the through-life contract management of the Port Agency Services Contract.

This high value (c.£385M) Cat A contract provides a broad range of logistics, husbandry and port services to the Royal Navy and other MOD agencies to support global operations.

This vacancy is advertised at 37 hours per week.

Job description:

The role of the Project Support Officer covers a diverse range of activities to support the delivery of the project's objectives.

The Project Support Officer enables the smooth running of the project by supporting the Project Manager through the operations of project management processes, and the co-ordination of the business management actions and activities on their behalf.

In addition, the Port Agency Contract Project Support Officer will be responsible to provide direct support to Ships Logistic Officers in the processing of Logistic Requests (LOGREQs), lead on invoice assurance activity, finance reporting, data analysis (user requirements) and will manage the projects communications and stakeholder engagement plan.

Engaging with industry and close liaison with MOD commercial and finance teams; and provide management continuity, in the absence of the Port Agency Contract Project Manager.

Responsibilities

Responsible for project file management using robust version control. Organise key project meetings and provide secretariat support.
Manage the projects communications and stakeholder engagement plan.
Provide direct support to Ships Logistic Officers in the processing of Logistic Requests (LOGREQs).
Assist with maintaining the stakeholder log for internal and external stakeholders.
Assist in maintaining project controls and in producing project reports.
Assist with the monitor of project spend and contribute to the compilation of budgets.
Assist with and maintain risk and issue logs, escalating as appropriate.

Person specification:

Experience
(Essential)

Evidence of strong communication and stakeholder engagement skills
Experience of taking minutes from meetings and able to produce clear & accurate notes
Competent in using MS Office tools; Microsoft Excel, Project, PowerPoint, Word, MS Teams, Skype, and SharePoint

(Desirable)

PRINCE2 Foundation, APM Project Management Qualification, and / or Managing Successful Programmes (MSP) Foundation
Working knowledge and understanding of operational maritime support delivery, preferably within RN or MOD logistics support services environment
Financial Management

Strengths and Ability

Strong oral and written communication skills
Excellent time management skills and ability to prioritise work
Attention to detail and problemsolving skills
Track and progress multiple concurrent work strands and projects
Able to work at pace to meet short notice demands
The ability to work both independently and in a team, willing to assist across the team as and when necessary
Identify effective options in complex problems and communicating these effectively to facilitate senior decisionmaking
Judgement / reasoning competence and personality characteristics as appropriate for a MOD Civil Service Band D (EO)

Behaviours:

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Leadership
Making Effective Decisions
Communicating and Influencing

Technical skills:

We'll assess you against these technical skills during the selection process:

Project Delivery Capability Framework
Project Support Officer
Stakeholder

Benefits:

Benefits

25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance.

Our headquarters in Portsmouth also offers an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children's nursery, a bistro restaurant, a handy shop and ample parking spaces.

The post does not offer relocation expenses.

Recruitment