Administration and Enrolment Officer - Skewen, United Kingdom - Whitehead Ross Education and Consulting Limited

Whitehead Ross Education and Consulting Limited

Verified Company

Skewen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

POST:
Administration and Enrolment Officer

HOURS:
30 hours per week

LOCATION:
Skewen

SALARY:
£21,450 per annum

ANNUAL LEAVE:
25 days + 8 bank holiday days paid holiday

INTRODUCTION TO WHITEHEAD-ROSS EDUCATION AND CONSULTING
Whitehead-Ross Education and Consulting (WREC) is an education and social welfare organisation. Founded in 2012, we deliver a variety of high-quality skills-related programmes and social services provision.

Our programmes include support for unemployed individuals to retrain and secure jobs, vocational training programmes, adult education and social services provision such as support for families who have children with disabilities and parenting support.

With a workforce of 106 staff and still expanding, between 1st August 2022 and 30th July 2023, we supported a total of 3,568 participants across our programmes in Cornwall, Dorset, South Wales, Sussex, Wiltshire and Worcestershire.

Since we started in 2012, we have now supported 11,493 individuals

PRIMARY JOB FUNCTION
The UK Shared Prosperity Fund (UKSPF) is a central pillar of the UK Government's Levelling Up agenda. The fund provides £2.6 billion of new funding for local investment by March 2025. The UKSPF replaced European funding following the UK's withdrawal from the EU.

Whitehead-Ross Education has been successful in securing funding from the UKSPF for Multiply, delivered in partnership with Newport City Council.

Multiply is a new UK Government programme to help transform the lives of adults across the UK, by improving their functional numeracy skills through free personal tutoring, digital training, and flexible courses.

The aim of Multiply is to provide meaningful participation that boosts people's ability to use maths in their daily life, at home and work - and enable adults to achieve formal qualifications that can open doors for them (such as career progression, or progression to further study).

We are looking for an experienced Administrator and Enrolment Officer to lead on facilitating enrolment sessions, supporting learners to complete course enrolment forms, processing paperwork, data inputting, and registering learners with awarding bodies for their qualifications.

Multiply is the UK Government's initiative to improve adult numeracy skills to support individuals to access employment, have higher wages, and better wellbeing.

We will support 295 participants on courses aimed at parents wanting to increase their numeracy skills in order to help their children and help with their own progression, such as Numeracy for Parents in Supporting Their Child with Maths and City and Guilds Level 1 and Level 2 Maths Skills Awards.

DUTIES AND RESPONSIBILITIES

To facilitate enrolment sessions and support learners to complete course enrolment forms.
To create and accurate learner files with enrolment forms, copies of ID and copies of qualification certificates achieved during their time on the programme.
To complete, and submit to deadlines, accurate administrative paperwork related to the organisation of teaching including enrolment forms, registers, completion and achievement data, course folders, course evaluations, and other course and statistical information as required.
To register learners for their qualifications and ensure eligibility prior to start date.
To provide administrative support to Tutors with course paperwork.
To submit accurate paperwork on time.
Undertake occasional weekend and out of hours work on an ad hoc basis.
To undertake other duties commensurate to the grade of the post.
To archive all courses/learners' records and paperwork effectively after each course has been completed in line with the GDPR policy in place.
To support the office manager with the structure and organisation of the server folders and its contents.
To chase awarding bodies for certificates and issue promptly to learners.
To follow up progression into work or further education after each learner has completed a course.

ADDITIONAL:

To use and assist others in the use of information technology systems to carry out duties in the most efficient and effective manner.
To achieve agreed service outcomes and outputs, and personal appraisal targets, as agreed by the line manager.
To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and post holder.
Ensure all the services within the area of responsibility are provided in accordance with WREC's commitment to high quality service provision to users, along with the Assessment and Quality Policy.
Ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation.
Carry out duties and responsibilities in accordance with WREC's Health and Safety Policy and relevant Health and Safety legislation.
At all times carrying o