Administrator - Cambridge, United Kingdom - St Edmund's College

St Edmund's College

Verified Company

Cambridge, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator

Salary:
£23,548

Location:
Cambridge, St Edmunds College

Contract type:
Permanent, Full time

Do you have a keen eye for detail and are looking to work somewhere that makes a difference?

Student's accommodation plays a big part in their time at St Edmunds College and we want to make sure the service they receive is of the highest standards, that's where you come in.

Working closely with our Rooms Administrator this role is responsible ensuring all information and data is accurate and up to date and in line with the College's accommodation processes.

This role will be pivotal in the production of reports to other departments therefore in order to be successful in this role you will need to have good understanding of data reporting and be computer literate.

As well as a great salary and friendly team you will also receive:

Working daily allowance for food and drinks
Free car parking (where available)
25 days holiday plus bank holidays (increasing with length of service)
Generous pension contributions
Discounts at restaurants, shops & more
Outdoor gym
Death in service
Access to LinkedIn Learning & Business Disability Forum

Job responsibilities

Responsible for the accuracy of data held in the accommodation systems and produce relevant reports on a regular basis to various departments as required. Ensure all files are kept up to date.
Work alongside the Rooms Administrator in dealing with all relevant queries in a timely and professional manner.
Help with the production of all documentation required in the letting of accommodation including the creation of contracts and amendment letters as necessary.
Support the Facilities and Accommodation Manager with the allocation of accommodation to ensure maximisation of revenue.
Liaise with Housekeeping, Porters' Lodge, Maintenance & Conference Team to ensure highest standards of service are delivered and all departments are aware of arrivals and departures.
Support the Rooms Administrator in ensuring visitors/guests and conference accommodation occupancy is maintained throughout the year and all documents are prepared in advance.
Working with finance colleagues ensure the billing of rooms is accurate and that all bills are raised.
Comply with regulatory standards applicable to accommodation, ensuring standards of accommodation and processes comply with requirements to help ensure that accommodation registered with ANUK meets the standards and accords with procedures set out in the published Code of Practice.
Work with colleagues to share best practise and ensure policies are adhered to
Ensure the upkeep of the College, report any problems as necessary and help to keep the College litter free.
Suggest and implement new ways of working and ideas, be an advocate for Continuous Improvement.
Adhere to Health and Safety policies and procedures
Complete ad hoc tasks as required

What we need

High attention to detail is key for this role as you will be responsible for issuing accommodation letters as well as reports.

Proven experience in a busy administrative role and working with people at all levels
Experience creating, analysing and manipulating reports and data
Excellent administrative skills fully conversant with Microsoft Word and Excel and able to learn other IT software packages and databases, used for room management and facilities allocation

If you feel that you fit most but not all of the above criteria, we would still love to hear from you.

About St Edmund's College
St Edmund's College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates.

With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 70 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.

You will work 36.5 hours per week, predominately Monday to Friday however you may have to work some evenings and weekends.

Job Types:
Full-time, Permanent

Salary:
£23,548.00 per year

Benefits: