Bookkeeper/finance Officer - Stirling, United Kingdom - Fairview International School

Fairview International School

Verified Company

Stirling, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This role will assist all financial operations of the School liaising with the Director, the senior Finance officer and external accounting and consultants.

The role may also include more general administration activities undertaken within a small team.

A team player attitude is essential as the role will also require involvement in many ad hoc activities to support the school's activities.

Main responsibilities within the Finance department include:
Purchasing

Checking and processing supplier invoices and credit notes
Reconciling supplier statements
Maintaining accounts including taking incoming calls from suppliers chasing payment and resolving any supplier queries
Paying creditors according to agreed terms or preparing spreadsheets for BACS runs
Suggesting cost savings where necessary
Responsible for administrative and academic purchasing proposals, its processing and its purchase
Maintaining and reconciling preapproved budgets for various departments

Petty Cash

Processing statements of expenditure and replenishing petty cash floats

Sales

Raising fee invoices and credit notes (where applicable) for tuition fees, uniforms and others using a Student Management System
Reconciling and maintaining accounts
Supporting the Admissions Department in the process for chasing payment

Bank Accounts

Supporting the Director in the operation of all bank accounts to correctly record income and payments including month end support
Maintain accurate financial records including collecting and entering data on our financial systems and spreadsheets
Review department budgets including trend analysis
Drive process improvement and policy development initiatives
Assisting external Accountancy firm during year end audits, etc.
Preparation of month end and adhoc journals

Payroll

Liaising, where necessary, with the external accounting firm on payroll and salary deductions on loans or advances in conjunction with HR

Essential and preferred skills/experience:

Excellent Microsoft Office skills (including Word, Excel, PowerPoint, and Outlook) and Google Suite skills are essential.

Superior attention to detail, accuracy, and advanced mathematical and computer skills are critical.

Expert planning and the ability to understand budgets are key, together with effective research, analytical, and proven problem-solving skills.

Excellent organisational skills, adaptability, and flexibility are essential for this role. As you would expect, the ability to meet deadlines with quality work product is imperative.

Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.

Perform other reasonable job duties as requested by managers.

Benefits: