Medical Secretary - Waltham Cross, United Kingdom - Stockwell Lodge Medical Centre

Description

Stockwell Lodge Medical Centre

Job Title:
Secretary

Responsible to:
Practice Manager

Accountable to:
Practice Manager

JOB SUMMARY
Liaise with all members of the Practice Team and Partners and other members of the Primary Health
Care Team, Patients, employees of local NHS acute and community provider Trusts, Health
Authorities, Social Services and other Statutory and Voluntary Organisations and undertake general administrative duties.


MAIN DUTIES AND RESPONSIBILITIES

1. Performance Standards a) Confidentiality to be maintained at all times b) The ability to communicate effectively at all levels both internally and externally thus displaying a competent and professional image of the Practice c) Accurate computer data entry skills are essential d) Confident and polite telephone manner


2.
Major duties and responsibilities
a) Production of GPs correspondence

• Typing of letters, medical reports and invoices for GPs and logging onto SystmOne

3.
Meeting Administration a) Collation of agenda items for weekly Practice meeting b) Typing and distribution of weekly Practice Meeting Agenda c) Attending weekly Practice Meetings to take minutes and typing/distribution of same

(including Palliative Care Minutes)


4.
General Secretarial Duties
a) Retrieving and typing referral letters/reports b) Obtaining full patient details as and when necessary from SystmOne c) Answering telephone calls and ensuring any messages taken are passed on to the relevant person d) Provide typing required by the Practice Manager and other members of staff e) Photocopying and other ad hoc duties as necessary f) Communication with hospital secretaries g) Communication with patients h) Check referral forms are accurate (USS scans, 2ww proforma, physio and arrange scanning after processing) i) eRS (electronic referral system) - producing UBRN (unique booking reference number) request forms, processing the referral, making appointments for the elderly etc & sorting out all C&B queries j) Data collection of referrals for each GP - recording peer viewing (when necessary)

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JOB DESCRIPTION REVISION
This job description is intended to provide an outline of the key tasks and responsibilities only. There may be other duties required of the post holder commensurate with the position.

The responsibilities may be amended, after discussion with the post holder, to take into account the development of both the post and the practice.

All members of staff should be prepared to take on additional duties or relinquish existing duties in order to maintain the effective running of the practice.

JD review date Reviewed by Confirmed by employee

Q Sherine Sallion

Q Emma Parker & Ann

Newman

Q3

Q4
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STOCKWELL LODGE MEDICAL CENTRE

Person Specification - Medical Secretary

Job Title:
Medical Secretary


Recruiter:
Practice Manager / Administration Team Leader


Date:
January 2023


Qualifications Essential
Desirable
Good standard of general education

• GCSE Mathematics C or above
• GCSE English C or above
• RSA III Word Processing/Information Technology
• European Computer Driving Licence (ECDL)
• AMSPAR Diploma

-
Experience Essential
Desirable
Experience of MS Office, Web and E-mail

• Experience of working within a medical environment
• Experience of Choose and Book system

-
Skills Essential
Desirable
Excellent communication skills (Written and Oral)

• IT skills
• Audio typing
• Time Management and the ability to work to deadlines
• Problem solving skills
• Interpersonal skills
• Multitasking

-
Behaviours Essential
Desirable
Smart, polite and confident

• Planning and organising
• Performing under pressure
• Adaptability
• Team working
• Self motivated
• Flexibility
• Confidentiality

-
Knowledge Essential
Desirable
Knowledge of
Insert Clinical System

• Knowledge of READ codes
• Page 3 of 3

Job Types:
Full-time, Permanent, Fixed term contract

Contract length: 12 months


Salary:
£19,500.00-£20,475.00 per year


Benefits:

• Company pension
• Onsite parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Waltham Cross: reliably commute or plan to relocate before starting work (preferred)

Experience:

Medical Receptionist: 1 year (required)


Work Location:
One location

Application deadline: 03/02/2023

Expected start date: 06/02/2023