Senior Administrator - Glasgow, United Kingdom - Page Personnel Finance

Page Personnel Finance

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is looking for a Senior Administrator for a role in the West end of Glasgow

Client Details
A leader in their field

Description

Major Responsibilities:

Treat health, safety, and environmental compliance as top priority.
Maintain vessel inspection (SIRE, Flag) planning sheet.
Schedule, arrange vessel inspections (SIRE and Flag) and communicate vessel inspection planning and arrangement with the vessel and operations team.
Update MMS VIS system with inspection requests and inspection responses for vessels charterer to Petronas.
Import SIRE reports into NS HSEQ system upon release of the SIRE inspection report.
Input approved SIRE responses into OCIMF / NS HSEQ system.
Input PSC and Flag Inspection reports into NS HSEQ system.
Update vessel inspection (SIRE, PSC, Flag) KPI sheet.
Upload closed SIRE, PSC and Flag inspection reports into 'The Quay'.
Send PSC inspection reports to Bahamas flag administration for Bahamas flagged vessels.
Maintain updated vessel trading certificates in OCIMF repository.
Processing of vessel inspection invoices.
Upload PSC reports into OCIMF data repository.
Upload crew matrices into OCIMF portal.
Upload all matrices into OCIMF database on the 1st of each month.
Input data into internal and external reports (monthly and quarterly reports).
Provide information and reports related to vessel inspections to the Operations team when requested.
Provide administrative support for Integrated Management System document changes.
Provide trending, analysis of quality assurance performance, KPI reports and presentation materials.
Coordinate office audit schedules and agendas.
Any other duties assigned by line manager.

Profile

Requirements (Knowledge, Skills & Abilities)

The immediate right to live and work in the United Kingdom.
Strong organizational skills.
Excellent attention to detail and work ethic.
Strong teamwork, interpersonal, and communication skills.

BONUS - IF YOU HAVE KNOWLEDGE OF THE MARITIME INDUSTRY THIS WOULD BE IDEAL BUT NOT ESSENTIAL

Job Offer
A competitive salary and great working environment