Administrator - 12 Month Ftc - London, United Kingdom - GeraldEve

GeraldEve

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Ref

Administrator 12month FTC (Planning)
NOV 22
Location:
6 Mortimer St, London, UK
Function
Development
Salary

***
Status

Full Time
Type
Fixed Term Contract About the Team

Our Planning & Development team currently comprises approximately 100 fee earners, based in London, Manchester, Birmingham and Leeds. We have a support team of 13 people who work collaboratively and effectively to support the professional team.

The team is fully integrated and is passionate about providing our blue-chip client base with creative but practical solutions and options, working to create long-term, enduring relationships which will generate added value for our clients.

We help our clients improve asset value, secure planning permission, find a developer or sell development land and property.

Job Description:

We are looking for an experienced Administrator to support four partners along with the professional team who works with them.

Main responsibilities

Full range of Secretarial/Administrative duties to support the relevant partners and their assistants.
Diary management and booking meetings as required.
Updating and managing schedules and running reports as directed.
Helping with meetings and drafting meeting agendas and notes.
Answering telephones for and on behalf of partners and feeearners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
Copy typing up, and formatting, of reports.
Completing timesheets as required.
Checking company information and creating invoices. Generating invoice numbers and billing guides from the firm's computerised invoicing system and keeping a record of invoices sent.
Maintaining any relevant databases with all new information and activities as required.
Dealing with incoming and outgoing mail when working in the office.
When in the office, general duties to ensure the smooth running of the department including filing, copying, binding, scanning documents as and when necessary.
Assist the support staff generally over holiday periods.

About You

Experience of the Property industry and having worked in a similar role in a medium sized organisation is beneficial not essential.
Experience of invoicing.
34 years experience in a similar role is essential
Accurate typing combined with a good knowledge of Word, including tables. A sound knowledge of Excel.
Ability to prioritise workload is essential as support will be required by several team members.
Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
Flexible, and able to adapt to change quickly. Selfmotivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
Excellent eye for detail and accurate numeracy.
Excellent time keeping, and a willingness to work extra hours as and when necessary. Wellpresented.
Capable of working in a team and willing to help out wherever necessary.
A professional manner in order to represent the P&D department internally and externally.

Salary and benefits

Salary: competitive based on market, professional experience and qualifications
Performance related staff profit share scheme
26 days' holiday per year (full time amount), plus Bank Holidays and days at Christmas and New Year.
Pension scheme membership (after initial probationary period)
Life and Accident insurance
Group income protection scheme
Private Medical Insurance
Critical Illness Cover
Wellbeing Allowance
Access to Peppy for you and your partner
1 paid volunteering day per year to help give back to our local communities
Interest Free Season Ticket Loan
Interest Free Rental Deposit Loan
Employee assistance programme
Enhanced maternity and paternity pay after passing probation

Alongside our competitive compensation and benefits package, we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmes.

Gerald Eve encourages pro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.

Your progression will be supported and guided by managers and mentors using a transparent framework so you can clearly see what you need to do to get to where you want to be.

Hybrid working and core hours

Our hybrid working policy outlines staff to be in the office for 3 days per week, with 2 days working from home.

In our London offices, our desk booking app allows you to plan ahead and book your desk up to 3 weeks ahead.

We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g. 8.00 am - 4.30pm, 10.00 am pm). There is no requirement for th