Office Manager - Edinburgh, United Kingdom - Maptek

Description

Maptek is a global organisation supplying technical products and services to the mining industry.

Our Edinburgh office is an easy-going team of sales and technical professionals who work across Europe, North & West Africa, and the Middle East.

The Office Manager forms an essential part of the business services team. We are looking for a proactive and attentive Office Manager to keep the office running smoothly. If you are personable, organised, and self-motivated then this could be the job foryou.

Some of what you would do

• Oversee the office space and facilities, ensuring that professional standard is maintained
• Keep the office running by overseeing supplier contracts and ensuring availability of supplies
• Coordinate repairs and maintenance
• Prepare customer invoices and supplier purchase orders
• Follow up overdue payments
• Assist with new customer onboarding, including due diligence forms and queries
• Issue software licenses to customers as part of a global fulfilment team
• HR administration, including filing of employee records
• Send mail and book deliveries
• Prepare shipping documentation for customer shipments
• Answer incoming calls and greet visitors
• Assist with preparation for marketing events, and coordinate booking of company functions

What we need from you

• A trustworthy and diligent approach to managing confidential information
• Excellent communication and organisational skills
• A flexible approach as part of working in a small team and the ability to balance competing requests
• A resourceful and independent approach to solving problems
• Previous experience as an office manager or administrative assistant
• This position is not suitable for remote working
• You must be eligible to work in the United Kingdom

We are offering

• A permanent, fulltime position, 37.5h per week
• Annual salary of £27,600
• 7% employer pension contributions
• 31 days annual leave (including bank holidays)