Senior Administrator - Chaddesden, United Kingdom - Archway Learning Trust

Archway Learning Trust

Verified Company

Chaddesden, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Support the day to day supervision of the office and admin team

Line management responsibility of the Reprographics Technician and Reprographics Assistant
To jointly support the Office Manager in the smooth running of the admin service across the Academy
Contribute to the planning, development and organisation of office systems/procedures
Deputise in the absence of the Office Manager
Undertake typing, work processing and other IT based tasks
Provide first aid assistance
Responsible for the academy visits administration including assisting with the planning, collection of paperwork, the booking of venues, buses etc.
Responsible for the EVOLVE or equivalent system, ensuring information is uploaded timely and information is maintained and managed appropriately
Responsible for working with the Local Authority Officer as part of the Education visit legislation to approve activities and ensuring the safety and quality of offsite activities
Acquire and maintain uptodate knowledge of, legal and health and safety compliance and any changes which occur within the Education visit field
Set up payment methods on the Academy's electronic payment system, agreeing payment plans where appropriate and monitor and track payments, regularly chasing outstanding payments
Coordinate all student admissions into the Academy in line with the School Admissions Code
Assist with occasional marketing/publicity administration and activities
Coordinate the arrangements of an independent appeals panel in line with the School Admissions Appeals Code
Responsible for the collation of all documentation relating to the Academy and appellants case in preparation for the appeals hearings
Assist in the transition and induction processes in close liaison with the transition Lead or equivalent
Ensuring that for each Academy Census, we are up to capacity to maximise funding
Be responsible for the planning, allocation, effective coordination and management of year 10 work experience programme, ensuring all statutory requirements are met with regard to health and safety and organising the feedback and reports from employers and students
Build relationships with employers to enable the work experience programme to run smoothly
Development and maintenance of a database of employers participating in the work experience programme
Maintain the database of customer information including the online lettings platform
Liaise with hirers and provide tours of the facilities to prospective customers
Maintain a customer focussed approach to lettings
Build and maintain professional relationships with lettings customers including regular feedback meetings with the Academy Manager
Provide quotations in accordance with the lettings policy and produce correspondences
Ensure hirers have adequate insurance cover
Create and maintain an accurate record of feedback from colleagues regarding issues arising from lettings and suggest solutions
Maintain an efficient schedule of lettings
Seek new opportunities for revenue generation from current customers, identify opportunities for future expansion and follow up on leads
Promote and market available facilities to maximise potential income
Ensure all relevant finance processes in relation to lettings are strictly adhered to

For more detail, please see job pack.