Administration Assistant - Liverpool, United Kingdom - Weightmans

Weightmans
Weightmans
Verified Company
Liverpool, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

About your new role:





PLEASE NOTE:
This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route


Our market leading Employment, Pensions and Immigration team advises employers across the UK on all aspects of employment, pensions and immigration law.

Our clients are some of the UK's largest and best known employers.

We believe that the quality of our clients and strength of our relationships with our clients speaks volumes about the quality of the service we provide.


Main duties and responsibilities

  • Assist case handlers and other team members
  • Create new Clients and matters ensuring compliance with Lexcel and internal procedures
  • Close/archive files ensuring all MI is captured
  • Preparation of invoices and dispatching to Clients when applicable
  • Liaise with all relevant stakeholders (Client, Team, Finance etc.) regarding aged debt
  • Process write offs, client balances and disbursements in 3E
  • Prepare and copy/scan various documents such as letters, enclosures, bundles etc
  • Process expenses
  • Arranging travel and hotel accommodation and collecting train tickets where appropriate
  • Assist in the updating of the HR Rely Website and creation/maintenance of user logins
  • Assist with administration/organisation of Seminars and Training Courses
  • Perform general file management duties including filing
  • Prepare and send out various internal and external documents, including Court/Tribunal papers
  • Assist with the inputting of information on various systems/spreadsheets
  • Ensure relevant deadlines and quality measures are adhered to
  • Comply with relevant Weightmans and client policies and procedures
  • Work in accordance with Weightmans' values
  • Perform other administrative duties as are appropriate
This list is not intended to be exhaustive and you will have other duties and responsibilities that fall within the remit of the role


About You:

Ideally you will have previous experience of working in a similar role and in a similar environment.

As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks.


We are also looking for you to have:

  • Experience in a busy legal/office environment is desirable
  • Are able to show initiative and be selfmotivated when required to work on own
  • Strong organisational, project management and communication skills
  • You must have the ability to prioritise tasks and your workload
  • Have good housekeeping skills
  • A "hands on" approach to work
  • Knowledge of computers and office equipment
  • You will be working with spreadsheets, Collecting data and producing MI reports
  • A ' will try anything' approach'
  • Working with CRM systems previously is desirable and though not necessary, will be a development requirement in the role

Why work for us:

Weightmans is a Top 40 law firm with offices throughout the UK.

Having been recognised as the leading legal employer and 9th overall employer at the annual Britain's Top Employers awards 2022 and achieved record rankings in Chambers UK.

We are proud to be an accredited living wage employer.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."


We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.


Work for a firm where people matter - work for Weightmans.
As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

  • 28 days' annual leave plus bank holidays (prorated for part time)
  • Agile / working from home including provision of home office equipment
  • Healthcare cover/ Medicash
  • Pension plan
  • Life Insurance 4 x salary
  • Interest free travel loan scheme
  • Employee Assistance Programme including counselling, legal and consumer advice service
  • Discounted gym membership
  • Discounted dental scheme
  • Cycle to work scheme
  • Offers & discounts
  • Great reward and recognition scheme
- there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.


Please note

  • Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

Recruitment agencies (PSL /non-PSL)
**Eligibility to work in the UK
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