Administrative / Executive Assistant - Edinburgh, United Kingdom - Bioliberty

Description

Administrative / Executive Assistant

Bioliberty are a multi-award winning technology start up, developing rehabilitative robotic solutions, for those with stroke, hand trauma and degenerative diseases.

We have secured over £3.5m of public and private funding to develop pioneering technology including our first product, Lifeglov, which is a soft robotic glove to assess hand mobility and perform resistance training for rehabilitation.

We are working with some of the top rehabilitation clinics in the US to drive forward our technology adoption and deliver unparalleled patient outcomes from hospital to home.

By joining our team, you will have the opportunity to be part of a high growth start up, working on cutting edge technology, with high impact to humans and society.

You will be empowered to make decisions and accelerate your career, whilst enjoying the journey.

Our office is in the amazing National Robotarium - a world leading centre for robotics and home of global leaders in artificial intelligence and autonomous systems.

The Role

As an Administrative / Executive Assistant you will be an integral part of the management team, providing professional and confidential support and assistance to the executives with administrative, analytical, and organisational tasks.

These tasks will range from diary management, HR duties, assisting with financial admin, arranging travel and accommodation as well as providing administration duties for the wider departments.

This is a great role for someone who is looking for their next career move. We are looking for someone who has strong administration, communication, and organisation skills.


Duties and Activities:

Assisting

• Organise, plan, support and prioritise activities and diary commitments for senior execs.
• Assist management team with internal and external communications.
• Assist with leadership meetings to produce agenda, record minutes and action tasks.
• Work closely with the CEO and COO on all internal administration.

Admin

• Carry out a broad range of administration procedures and duties to assist in the overall performance of the team including: invoices, purchase order records and general admin.
• HR duties, helping with employment documentation, equipment, onboarding, holidays etc.
• Assist with procurement, goods in and invoices.
• Manage all travel and accommodation where necessary.
• Meet and greet visitors at all levels of seniority and provide support with the induction process for new colleagues joining the team.
• Project support work to help with prioritisation, actioning and time keeping.

Type of person

• Excellent word processing/notetaking and communication skills.
• Strong organisational skills with ability to plan and prioritise tasks
• Good working knowledge of Word, Excel, PowerPoint and Microsoft Teams.
• Enthusiasm, selfmotivation
• Excellent team player with strong interpersonal skills and the ability to network and develop strong relationships with all areas of the business and colleagues at all levels.
• Strong impact and influencing skills with the ability to engage stakeholders and demonstrate a high level of integrity, discretion, and confidentiality at all times.
• Excellent problemsolving skills with the ability to understand and analyse data, paying attention to detail.
• Competent with account management, ordering, collecting invoices, documenting etc.

Experience:
Minimum of 2 years' experience in an administrative role required


What we offer

• Hours: 2832 hours per week.
• Salary: £2226k annually (depending on experience)
• Flexible working environment and hours
• Holidays: 31 days paid leave including public holidays (prorata FTE)
• Performance related bonuses
• Development: Upskilling and development budget
• Cycle to work scheme
• Company events
• Opportunities to travel for work to conferences, suppliers, customers, events as required

Job Types:
Full-time, Part-time

Part-time hours: 28-32 per week


Salary:
£22,000.00-£26,000.00 per year


Ability to commute/relocate:

• Edinburgh: reliably commute or plan to relocate before starting work (required)

Experience:

- relevant administrative: 2 years (preferred)

Work Location:
Hybrid remote in Edinburgh