Executive Assistant - London, United Kingdom - CDW

CDW

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Description

Position Summary:

The Executive Assistant will support the Managing Director for CDW UK & International in day to day activities involving administrative support, crafting compelling communications, supporting strategic initiatives, and working with other leaders on a variety of highly visible activities.

The Executive Assistant will support with all daily, monthly, and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties to aid the leader in all facets.

Key Areas of Responsibility:

Manage the executive's calendar and scheduling, including all internal and external meetings
Plan all aspects of Executive's travel
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment and supplies, etc.
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations
Process expense reports, requisitions, and new hire needs
Assists with special projects which may include research or specific personnel and organizational development initiatives

Other Responsibilities:

Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results
Create professional PowerPoint presentations
Enter all invoices and create POs to ensure timely payment to vendors
Field communications including phone calls, followups, invites and be able to resolve any timing issues or conflicts appropriately
Maintain a variety of department lists and department and senior level organizational charts
Act as a department liaison when appropriate
Drive culture and values initiatives and coworker connections

Required Qualifications:

At least 5 years of experience as an Executive Assistant, supporting VP or SVP levels
Experience coordinating projects or supporting work at an executive level
Bachelors degree or equivalent years of work experience
History of maintaining confidentiality in working with private and sensitive information
Strong organizational and time management skills, with resourcefulness and ability to creatively problem solve
Strong interpersonal skills; a team player with ability to deal effectively with individuals at all levels
Excellent verbal and written communication skills with ability to positively and professionally interact with all coworkers across CDW, including executive leaders and external stakeholders
Demonstrated ability to take initiative and work independently with little direction
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines
Flexible approach to work and the ability to work when needed to meet deadlines, which may include nights or weekends
Demonstrated working experience in event planning, meeting coordination, and partner and vendor relationship management
Influential with others, tailoring communication to the needs of the target audience
Demonstrated influence without authority
Proficient negotiation and persuasion skills, with the ability to enable winwin resolutions
Ability to pay critical attention to detail
Demonstrated knowledge of the business, organization, and solutions that are the back bone of the organization
Experience in managing expense resorts and travel requests while managing timelines
Proven track record of successfully supporting the needs of executives and their team members and internal stakeholders both locally and virtually
Ability to effectively resolve conflict with appropriate escalation