Team Executive Assistant - London, United Kingdom - Resolution Foundation

Description

Job description

An exciting opportunity has arisen for a proactive and highly organised Executive Assistant to join our team.

The post holder will play a pivotal role, supporting the work of our Senior Leadership Team (Chair, Chief Executive and President), and help to ensure the work of the Resolution Foundation continues to run smoothly.

What does the role involve?

This is a key position within our Resources Team and the post holder will need a can-do attitude and the willingness to contribute positively to wider internal communication and administrative procedures.

The role requires the ability to juggle varied and competing demands efficiently, and the confidence to communicate effectively with a range of senior partners and high-profile stakeholders.

What kind of person are we looking for?

We also require excellent interpersonal skills and the ability to work quickly and flexibly as part of a small team where staff members are expected to support each other and share cross-organisational work in addition to fulfilling individual responsibilities.

A commitment to Resolution Foundation's core mission is also desirable.


What is the organisational culture?

We offer a competitive benefits package and the opportunity to join our close-knit team at an exciting time in our development as we build on success and look to further raise our public profile and impact.

The Foundation offers a range of family-friendly policies and also provides training and development opportunities.

Due to the nature of the duties of the Executive Assistant, the postholder will be required to work predominantly from our Westminster office, with limited opportunities for remote working.

Main duties and responsibilities

• Day to day diary management including assessing priority, liaising with colleagues and external stakeholders, coordinating appointments, travel and accommodation bookings, and liaising with external venues and contacts as required
• On the day facilitation of meetings, events and dinners including coordinating room bookings, greeting guests, liaising with caterers, providing refreshments, IT and other support as required
• Proactive commissioning of relevant briefings and research for meetings
• Maintaining accurate and up to date records of engagements as required
• Processing invoices and expenses claims, and other administration tasks as required
• Maintaining an overview of organisational issues and assisting with internal communication
• Developing and maintaining administrative systems and organisational procedures as part of the Resources team
• Any other duties as deemed reasonable by the Line Manager

About you Essential requirements:

• At least 2 years' experience providing executive assistance to senior members of staff
• Excellent written and verbal communication skills
• A professional manner and the ability to communicate effectively with a variety of senior partners and highprofile stakeholders
• Excellent organisation and administration skills including a meticulous attention to detail
• The ability to prioritise work effectively, maintaining high standards while juggling time constraints and organisational priorities
• Excellent IT skills (including Microsoft Outlook and PowerPoint)
• The ability to carry out duties with good humour, tact and diplomacy, maintaining confidentiality where appropriate
• A proactive, 'cando' approach and the ability to work effectively in a small team

Desirable characteristics:

• A commitment to Resolution Foundation's core mission