Office Coordinator - London, United Kingdom - NS Media Group

Description

About Us
We are New Statesman Media Group. We tell stories about how the world is changing for the people delivering that change. We care about the big themes, not the small events. We cover these themes with balance and urgency.

The New Statesman, our founding title, is the leading progressive political and cultural magazine in the United Kingdom, celebrated for its dynamic and liberal politics, its intelligence, its range of opinions and the quality of its writing and analysis.

In this new digital era, we continue to be committed to truth-telling and journalistic excellence.

Now our goal is to expand our coverage internationally as we analyse and explain the defining political, economic, cultural, technological and social issues of our time.

In addition to the New Statesman our group's titles cover a wide range of topics from consumer luxury to capital markets.

As we go through this exciting period of international growth, we need great people to join our diverse and inclusive business.

In return you will have access to a range of benefits, we believe there is something for everyone


Overview of the Role
Working on a busy reception, greeting visitors and being the first point of contact for a digital media/publishing company. To interact with office visitors and effectively coordinate meetings and other office events.

To ensure the efficient running of the office by providing support to a range of office administrative tasks, including coordinating facility management activities.

This role reports to the Head of HR and occasionally will assist the CEO with daily administrative tasks.

The postholder must be accustomed to a fast-paced work environment whilst supporting a wide range of internal staff, vendors, and clients.

Main Responsibilities

• To be the first point of call for all queries coming into the reception.
• Ensure the reception, ground floor and the office is always kept clean, tidy and presentable. Liaise with the cleaners where required.
• Greet visitors to the Company's premises.
• Coordinate, organise and book meeting rooms.
• Creating and handing out passes to new employees, keeping records of all pass holders. When someone leaves the company ensure such passes are returned.
• Assist with new starter inductions
• Ensuring employees, guests and contractors sign in on arrival.
• Undertake first aid and fire warden training if required.
• Arrange taxis and couriers and keeping accurate log for invoicing purposes.
• Take delivery, sign and arrange distribution of incoming courier documents/packages.
• Arrange couriers/DHL parcels where required and franking any post/magazines to be sent out.
• Assist with sorting, moving/storing and distributing all incoming and outgoing post.
• Supporting the teams with posting any adhoc magazines
• Assist in maintaining and monitoring CCTV cameras and video if required.
• Maintaining building facilities and responsible for reporting all building faults to the appropriate stakeholders and external contractors where required
• Monitor office supplies and stationary, keep inventory of stock and liaise with Finance to order any shortages.
• Ensure the office facilities are restocked/maintained including ordering and stocking up on office snacks on a monthly basis and displaying the snacks daily.
• Key member of the social team and being responsible for organising office activities & events.
• Assisting the CEO with and Head of HR with daily administrative tasks.
• Support the senior team with general administration duties.
• Any other duties that you may be required to do from time to time to fulfil your role.

About You

• Proven experience as an office coordinator or in a similar role (desirable, not essential)
• Professional personal presentation
• Excellent communication skills, both verbally and written, with a professional and confident telephone manner
• Able to demonstrate knowledge of the business and provide this when required to both internal and external stakeholders
• Good knowledge of Microsoft Office and Outlook
• Confident, approachable, reliable, attentive, with a positive attitude and always willing to help
• Excellent organisation skills and ability to multitask
• Proactive and able to use own initiative

Equal Employment Opportunity

New Statesman Media Group provides equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination of any type with regard to ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.

This policy applies to all terms and conditions of recruitment and employment. We look forward to hearing from you.


Job Types:
Full-time, Permanent


Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Referral programme
• Sick pay
• Wellness programme

Schedule:

• Monday to Friday

Application questi