Governance Officer - London, United Kingdom - Val Wade Recruitment

Val Wade Recruitment

Verified Company

London, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Governance Officer, London University, 3 month minimum temporary assignment, £21.50 p/h plus holiday pay.

Our client, a leading London University, is recruiting an enthusiastic and committed
Governance Officer to deliver secretariat support to the Board of Governors and committees.

The organisation works a hybrid pattern currently.

The main duties of the Governance Officer role are:

Planning of committee work, drawing up agendas, reviewing & editing reports for meetings & drafting minutes
Develop and manage a comprehensive range of processes and policies to support and deliver secretariat support services, making best use of IT where appropriate
Working closely with other University staff responsible for key internal committees (e.g. Academic Board) to ensure effective business planning and coordination
Support the University Secretary in the development and implementation of policies and procedures designed to promote and support good governance in the University
Producing and keep updated the committee's annual cycle of business
Liaising with staff preparing reports for meetings, check and edit reports to a high professional standard
Draft minutes for approval by the Board and subcommittees using a clear concise style
Upload agendas and papers to the University's Board portal for distribution to the committee
Maintain committee action logs, communicating actions to relevant University staff, tracking implementation and issuing reminders and updates
Update committee constitutions, memberships, structure charts & other governance documents
Maintaining the University's governance webpages & governance documents, policies, guidance and procedures
Ensuring that the University's Corporate Governance webpages conform to legislative and accessibility requirements, are easy to navigate and that content is up to date
Maintain a schedule of Board and committee membership (including coopted committee members), and supporting the University Secretary in identifying when terms of office come to an end
Assist with administrative requirements associated with the appointment and resignation of Governors, including statutory registers / filings and to monitor terms of office
Provide training and guidance to Board members in the use of university systems and procedures, in particular with ICT accounts, I.D cards and expenses
Assist with arranging, developing and maintaining programmes of induction, recruitment and training for Governors and to monitor and record governor participation and engagement with training delivered
Support the University Secretary with Staff and Academic Elections
Maintain the Register of Interests & Fit & Proper Persons declarations for Members of the Board of Governors
Conduct a range of annual surveys with members of the Board; following up returns; analysing data and providing summaries to feed into formal reports
Undertake various administrative duties e.g. arranging ad hoc meetings

Skills and experience required

Have a strong track record in a governance role
Quickly develop an understanding of the regulatory framework for higher education in the UK and an excellent knowledge of the governance framework of the University and University policies and procedures
Ensure corporate governance processes are compliant, with university requirements & statutory regulatory frameworks
As this is a position of high trust where the postholder may be required to work with a broad spectrum of highly sensitive information, including personal data and commercially sensitive matters. Discretion, tact, and sensitivity are essential

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities' employer and agency.