Plant Administration Assistant - Dumbarton, United Kingdom - Complete Paving Requirements (Scotland) Ltd

Complete Paving Requirements (Scotland) Ltd
Complete Paving Requirements (Scotland) Ltd
Verified Company
Dumbarton, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Part time
Description

JOB DESCRIPTION




ROLE TITLE:
Plant Administration Assistant




REPORTS TO:
Amy McIndewar, Transport Compliance Administrator




DATE:
1st August 2023

JOB PURPOSE:

Complete Paving Requirements (Scotland) Ltd are looking for a new Administrator to join our team. We are a small civil engineering business based in Dumbarton, West Dunbartonshire. To continue growing in the market, the Company ethos is to be agile and adaptable to meet ever-changing conditions. The people who work here share the same flexible and 'can-do' approach to life.

Working as a Plant Administration Assistant you will be responsible for organisational and administrative duties related to supporting the Transport Compliance Administrator.


DIMENSIONS:


Financial:
Hourly Paid


Staff:
Working for the Transport Compliance Administrator as part of the Plant Administration Team

Other:
Working Part-time from our Head Office at Dumbarton for a fixed period of 12 months


PRINCIPAL ACCOUNTABILITIES:


  • Hired Plant updating the hired plant report, arranging for items to be off/on hire, keep track of where plant is located
  • Company telephone calls dealing with incoming call handling or redirecting as required
  • Price and order workshop parts, fuel, gas and AdBlue,
  • Create weekly fuel reports
  • Ensure safety inspections are carried out on plant machinery every 12 weeks by coordinating with the workshop
  • Book LOLER tests for all lifting machinery
  • Updating and tracking records of plant, keeping 15 months of records and regular archiving
  • Other ad hoc administrative duties including assistance with transport administration when required ie filing, copying and reporting.
- ____________________________________


CONTEXT:

Ensuring adequate stock available to support workshop, recording of plant hire and booking of plant maintenance. Keeping records of plant equipment locations and inspections.


RELATIONSHIPS:

Reporting to Transport Compliance Administrator, working in a small team of Transport or Plant
Administration Assistants and liaising with an external company workshop Plant / HGV mechanics.


KNOWLEDGE & EXPERIENCE:


You should be a confident communicator, both orally and written and meticulous in managing the detail of all administrative duties.

You will be asked to perform tasks as required, so a flexible approach is essential.
Training will be provided on internal systems and all CPR's systems are digital.

Desired:
Office packages including highly proficient in Excel, 2 years' administration experience


JOB CHALLENGE:

Working to meet deadlines and keeping track of plant or transport resource. Regular review and filing of job cards. Working with external contractor to co-ordinate maintenance and servicing of plant vehicles.


Job Types:
Part-time, Fixed term contract

Contract length: 12 months

Part-time hours: 25.00 per week


Salary:
£7.49-£10.42 per hour


Benefits:


  • Canteen
  • Free parking
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Dumbarton, G82 2RL: reliably commute or plan to relocate before starting work (required)

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 1 year (required)
  • Administrative experience: 1 year (required)

Language:


  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work authorisation:

  • United Kingdom (required)

Work Location:
In person

Application deadline: 14/08/2023


Reference ID:
CPR/Plant/Admin

Expected start date: 07/08/2023
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