Project Support Officer - Harwell, United Kingdom - MRC Harwell

MRC Harwell

Verified Company

Harwell, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

The role will provide administrative support to a small, but very busy, team in managing a wide range of projects.

The main focus of these projects will be the transformation of the Medical Research Council (MRC) into an environmentally sustainable research organisation, to meet UKRI's commitment of reaching net zero by 2040.

Main Duties/Key Responsibilities:

Leadership/teamwork/collaboration

Supporting the MRC's Estates team with the arrangement of project meetings, which will include the preparation of seminars and workshops across the MRC, UKRI and the wider research community within the UK
Arranging and coordinating meetings, to include meeting room bookings, virtual arrangements (Zoom/MS Teams) and catering
Close engagement with all relevant organisations and individuals for managing tasks/activities, and supporting with other aspects, such as documentation, presentations, procurement formalities, etc.
Maintaining and expanding a network of supporters and stakeholders
Supporting the team with project/programme management tasks, such as updating of programme/schedule information, risk registers, payment certificates, etc.

Delivery/programmes/projects/process

Managing diaries on behalf of team members, in particular organising the meetings for the various project teams
Preparing and/or collating relevant meeting documentation, such as agendas, reports, meeting minutes/action lists, and ensuring that meeting documentation is provided within required timelines
Chasing of actions agreed in project meetings
Maintaining financial reporting tables for projects by collating procurement and invoicing information.
Collating and updating financial reports with invoices received from professional teams and contractors
Attending project meetings, taking minutes/actions, and distributing to attendees
Supporting the team members with responses to reporting requirements
Ensuring that appropriate project documentation (electronic and otherwise) is maintained and stored correctly
Requisitioning of services on Oracle for the project activities (raising purchase orders etc.)

Other

Maintaining engagement list (contacts) with key individuals from involved organisations
Maintaining records, data entry and technical administration
Liaising with suppliers and contractors to manage queries and resolve issues
Booking accommodation and travel requirements for team members

Working Relationships:

The post-holder will be required to build relationships with colleagues in various departments at Harwell as well as with the other two MRC Institutes and Head Office functions.

Furthermore, the post-holder will need to work closely with other team members, as well as professional services and contractors.

Further information:

This role will be based at the Mary Lyon Centre at MRC Harwell (MLC) but will sit within the Estates and Major Projects Directorate at MRC, which works with all our Institutes and Higher Education Institution (HEI) units.

The post-holder will report to the MRC Programme Director Environmental Sustainability Programme.

The post-holder will be required to be available in person if this is critical but will be in control of the diary and the priorities of work; the team works flexibly from various locations and embraces hybrid working.

Equality & Diversity:

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so.

Equality, Diversity and Inclusion (EDI) is at the heart of UKRI's vision, whereby the ultimate aim is to create a research and innovation system that is 'by everyone, for everyone', and we were recently awarded a Bronze Inclusive Employers accreditation.

EDI is a key priority in the MRC and 'Diversity' is one of our organisational values.

Everyone working for the MRC has a personal responsibility for implementing and promoting our EDI principles in their day-to-day dealings with each other and with partners and collaborators outside the Council, and there are numerous opportunities to get involved, which are detailed on our Workplace Inclusion webpage.

Corporate/Local Responsibilities & Requirements:

The post-holder must at all times carry out their responsibilities with due regard to the MRC's:

Code of Conduct
Equality and Diversity policy
Health and Safety policy
Data Protection and Security policy

Job descriptions should be reviewed on a regular basis and at the annual appraisal. Any changes should be made and agreed between the post-holder and their manager.

The above lists are not exhaustive, and the post-holder is required to undertake such duties as may reasonably be requested within the scope of the post.

All employees are required to act professionally, cooperatively and flexibly in line with the requirements of the post and the MRC.