Depot Admin Assistant - Glasgow, United Kingdom - First Bus

First Bus
First Bus
Verified Company
Glasgow, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Job Title:
Depot Admin Assistant


Location:
Scotstoun Depot


Contract:
Perm


Hours:38


Salary:
£


Basic Purpose of Role
We are looking to recruit a depot Admin Assistant based at our Scotstoun bus depot.

There will be some general office duties along with some general correspondence which will be varied.


Key Accountabilities

  • General office duties, ensuring all post is printed, franked, scanned and cleared daily
  • Manage the operational refund weekly tackers and provide customer details to our finance team
  • Attend Team leader meeting and capture minutes and actions
  • Support recruitment with note taking
  • Keep a stock inventory of IT equipment and replenish when necessary

Skills, Experience and Qualifications required

  • Do you have a background in working in administrative support?
  • You have experience organization skills and can work on your own initiative, finding solutions to problems
  • You have excellent telephone manner and expectational written skills
  • You have experience at minute taking
  • You are through with great attention to detail
  • You are discreet when dealing with confidential issues
  • You can learn new technology and processes quickly
  • You have good IT skills and currently us the full suite of Microsoft packages
  • You can deal with conflicting demands and have strong persuasive skills
  • Ability to follow processes, adhere to policy & procedures, comply with GDPR, whilst also working on own initiative
  • Ability to work autonomously, delegate and prioritise
  • Ability to remain calm under pressure, always with a high attention to detail
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