Media Operations Business Support - London, United Kingdom - UK Health Security Agency

UK Health Security Agency
UK Health Security Agency
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £26,392
  • A Civil Service Pension with an average employer contribution of 27%
    Job grade:
  • Administrative Officer
    Contract type:
  • Permanent
    Type of role:
  • Science
    Working pattern:
  • Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • LondonAbout the job

Job summary:

Media Operations Business Support

Grade:
AO INNER £26,392-£26,994 (PRO RATA)


Location:
Colindale, On site

Permanent, Part time 25 HOURS PER WEEK

The Media Services department produces various types of Microbiological growth media in plates and bottles for testing laboratories. These include the national Food, Water and Environmental laboratories in Colindale, York and Porton.


The department also handles the safe disposal of all contaminated waste from Category 2 and 3 on the two main scientific campus sites.

They collect the waste from designated areas in the building, transport it to the central autoclave suite in Media Services, and destroy it by heat.

They then sort out the material for re-use or off-site disposal.

They also sterilise glass and other re-cyclable material and offer a central autoclave sterilisation service from the media production area.


Location:
London, Colindale


Working Pattern - Part Time, On site, 25 hours per week.


Job description:


Responsibilities section:


Business support is required to ensure the Media Production and Glass Preparation areas of Media Services Colindale function smoothly by ensuring the quality, customer and financial information is uploaded to the appropriate systems used to provide governance.


  • Finance data entry using SAGE
  • Q-Pulse administration back up (document control)
  • Key Performance Indicator (KPI) data clearing and analysis
  • Annual Management Review minute taking
  • MaPS order processing and receipting
  • Updating Media Services Microsoft SharePoint site
  • Keep the Media Microsoft OneDrive tidy
  • Assist with audit write up
  • Assist with product packing and delivery activities
  • Nonproduction stock take and record keeping
  • Stock updates of incoming goods
  • General administrative support (ie keeping the mandatory training file up to date with dates provided by Supervisors, same with quarterly reviews, room bookings, calendar updates with leave taken)
  • Gathering information for recruitment
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Please see job description attached for the full list of duties and responsibilities.


Person specification:


Essential Criteria:


Essential criteria
-
NVQ Level 2 or equivalent qualifications/experience:

-
Excellent attention to detail:

-
Efficient in at least three Microsoft 365 products:


  • Suitable relevant experience in an office or customer focused environment:
-
Pleasant, Team player with a "can do" attitude:


  • Flexible and adaptable

Desirable criteria
-
Experience of working in a Microbiology lab environment:


  • Efficient in at least five Microsoft 365 products:
-
Working in NHS/Civil Service

Benefits:


  • Alongside your salary of £26,392, UK Health Security Agency contributes £5,278 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
Things you need to know


Selection process details:


Selection process details

STAGE - APPLICATION & SIFT:
If you are successful at this stage, you will progress to an interview.


STAGE - INTERVIEW
This competition will involve a face-to-face interview.


Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).


Expected Timeline:


Shortlist: 17th November 2023


Interviews:
w/c 4TH December 2023


Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements

  • UK nationals
  • Nationals of Commonwealth countries who have the right to work in the UK
  • Nationals of the Republic of Ireland
  • Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair
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