Project Officer - Cardiff, United Kingdom - Cardiff University

Cardiff University

Verified Company

Cardiff, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Advert

Project Officer

This role will support all aspects of the day-to-day management and administration of the Institute's externally funded strategic projects, working with colleagues across the UII team to ensure effective and timely development and delivery.

The role holder will support the Institute in all areas of its research activity, providing support in areas such as research and development activity, financial management, KPI monitoring, reporting and procurement.
They will have responsibility for coordinating the organisation of research meetings and events with consortium partners, and a wide range of stakeholders.
This post is fulltime (35 hours per week), and fixed term until 31st March 2025.

Salary:

£29,762 - £34,314 per annum (Grade 5)-
Date advert posted: Thursday, 11 May 2023

Closing date:
Sunday, 28 May 2023

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Main Duties

Support the Institute's Senior Management Team to enable the successful planning, execution, monitoring and control of major research grants aligned to the UII.
Provide professional advice and guidance on processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood.
Collaborate with others to make recommendations and decisions about the administration of systems, processes and procedures, developing links within and beyond the UII.
Support the planning, monitoring and forecasting of project progress, suggesting ideas for corrective action, as appropriate and proactively change delivery according to customer requirements.
Support the ongoing review of the UII's Risk Register and management of solutions.
Manage any required procurement exercises led by the Co-Directors and Institute Manager, in consultation with relevant delivery, procurement and legal teams.
Develop working relationships with key contacts, developing appropriate communication links with the University's Schools/Directorates and outside bodies as required.
Work with the Institute Manager to monitor progress across multiple research projects, producing financial and activity progress reports as required.
Gather and analyse data to inform management decisions, establishing trends and patterns in data and creating reports as appropriate.
Liaise with the relevant Professional Services departments to ensure the projects comply with university policies and procedures.
Ensure documentation is managed, filed and stored in line with university protocol.
Undergo personal and professional development that is appropriate to the role and which will enhance performance.

General Duties

Undertake the training and induction of others, as appropriate.
Undertake a variety of administrative duties to support the department.
Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
Abide by University policies on Health and Safety and Equality and Diversity.
To perform other duties occasionally which are not included above, but which will be consistent with the role.

Person Specification

Essential Criteria

Qualifications and Education

Degree/NVQ 6 or equivalent workrelated experience.

Knowledge, Skills and Experience

Evidence of the ability to organise, prioritise and plan time and resources, including personal time management and working to deadlines within budgets.
Evidence of ability to solve problems using initiative and creativity, and ability to identify, develop and select options independently.
An understanding of project management tools and techniques, alongside experience of managing and delivering projects to agreed timescales and budgets.

Customer Service, Communication and Team Working

Evidence of the ability to understand and convey information which requires careful explanation, both written and oral.
Experience of engaging with a broad range of stakeholders to support work packages and the delivery of project activities.
Proven ability to work as part of a dynamic and committed team.

Planning, Analysis and Problem solving