Investment Management - London, United Kingdom - Morgan Stanley

Morgan Stanley

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Investment Management - Private Credit & Equity - Executive Assistant

Job Number:
3235420

POSTING DATE:
Apr 11, 2023

PRIMARY LOCATION:
Europe, Middle East, Africa-United Kingdom-United Kingdom-London

JOB:
Administrative Support

EMPLOYMENT TYPE:
Full Time

JOB LEVEL:
Executive Assistant

DESCRIPTION

About Morgan Stanley Investment Management

Morgan Stanley Investment Management (MSIM) is a global investment manager with over 40 years of history delivering innovative investment solutions across public and private markets worldwide.

It manages ~$1.5Tn of AUM with teams located across 20 countries and has a proven long
- term track record of success in private investing since 1985 across a broad spectrum of industries. Its investment teams bring significant expertise in structuring complex financial transactions and a commitment to partnering with world-class management teams. Morgan Stanley's extensive business relationships and global network of resources afford its private equity and credit teams, as well as its portfolio companies, unparalleled access to leading corporations, executive talent, as well as competitive deal sourcing advantages.

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic.

We can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow.

A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

What will you be doing?

This is an exciting opportunity for an experienced Executive Assistant to join the team in the brand-new office located at chic Oxford Circus in the West end and who can step into a busy role and take leadership of team administration and office management.

Key Responsibilities

Schedule and maintain calendars coordinating times, communicating and corresponding with internal/external participants, scheduling rooms and addressing technology needs. Involves using judgment with internal and external clients, navigating firm effectively, responding to requests, and having ability to reprioritize calls/meetings as needed.
Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
Meet and Greet clients and welcome them into our office
Prior experience of working in Investment Banking or large fund institutions essential
Prepare refreshments/order catering for meetings as and when required.
Prepare, submit, and monitor expense reports and vendor payments for investment team members, leveraging tools such as Concur, Tymetrix and Smaart.
Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fullyfunctioning work area for the team.
Backup coverage for admin colleague(s) during planned or unplanned absences from the office
Demonstrate discretion with sensitive information related to firm, team, and/or staff.
Assistance with executing legal documents to be signed by various team members.
Special projects and requests as needed.

QUALIFICATIONS

What we're looking for:
Substantial relevant administrative support experience in a professional environment, preferably in the investment management industry and ideally within private credit.
Educated to A-Level or equivalent
Excellent written, verbal, and interpersonal communication skills.
Prioritization, attention to detail and accuracy, followup with a sense of urgency, and strong organizational skills are essential.
Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility, while also exhibiting sound judgment on when to seek guidance and take direction.
Highly serviceoriented, solutions focused, collaborative individual with the ability to work well both as an individual contributor and as part of a team.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Familiarity with Corporate Services Travel Online (CSTO), Concur, and other Firm systems preferred; at minimum demonstrate ability to learn new systems quickly.

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive an