Team Administrator - Torquay, United Kingdom - Torbay and South Devon NHS Foundation Trust

Torbay and South Devon NHS Foundation Trust

Verified Company

Torquay, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are seeking to appoint Administrators to provide comprehensive administrative and co-ordination support, reactive to the needs of a multi-disciplinary Baywide Health and Well-Being Team.

There will be an expectation for the post holder to be highly motivated, flexible and multi-skilled with excellent organisational skills and good team player.

The post-holder will support a team of 200+ staff who provide Health and Well-Being support across Torbay covering a population of 134,500 people and around one-in-four of Torbay's population are aged 65 years and over.

Provide comprehensive administrative support to the Health & Social Care Teams.
Collation and submission of the monthly Manpower Sheets for all teams.
Maintain Electronic diaries, booking and rescheduling appointments.
Produce documents via copy and audio transcription, composing non routine letters as necessary.
Support and facilitate meetings through: sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary.

To include:

Minutes for Staff Meetings
Minutes for Safeguarding / Best Interest / Risk Management / Hospital Discharge and other ad hoc meetings.
Review and update Patient / Client records on a Bespoke database ensuring accurate recording and retrieval of data.
Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying / faxing / laminating and associated tasks.
Undertake Duty Admin/Go To role first point of contact in the admin office this is currently organised on a rota basis.
Maintain HR filing system both manual and electronic to include: supervision / appraisal paperwork, sickness forms, letters etc.
Making up of the profession specific assessment packs/initial visit packs
Preparation of electronic paperwork for weekly RAM / CHC panels.
Dealing with IT Issues within the Teams and "trouble shooting" where possible.
Support the Business Support Manager in the Health and Safety requirements for the building.

The Team is a multi-disciplinary team which provide support Baywide and the Admin Team provide comprehensive administrative and co-ordination support.

The Admin Team are dedicated to providing admin support to the whole team to enable them to provide a first-class service to the Baywide Community.

Why work with us

Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.