Team Administrator and Support Services - Dolgellau, United Kingdom - Gwynedd Council

Gwynedd Council
Gwynedd Council
Verified Company
Dolgellau, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Job title:
Team Administrator and Support Services


Directorate:
Children and Supporting Families


Service:
Resources - Care / Commissioning


Closing date:
17/03/2023 10:00


Job type/Hours:
Permanent | 18.5 Hour


Salary:
£10,787 - £10,984 a year


Pay Scale:
GS3


Location(s):
Dolgellau


Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually.

The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

For further information about this post please contact Mona Jones Parry

Interviews will be held - To be confirmed.

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH


Tel:




CLOSING DATE:
10.00 AM, FRIDAY, 17/03/2023.

PERSONAL ATTRIBUTES

ESSENTIAL
Honesty, self-confidence and a flexible, enthusiastic and organised approach.
Ability to take responsibility and communicate effectively.
Ability to work individually and as part of a team
Ability to work well under reasonable pressure.
Ability to deal with people of all ages and backgrounds.
Willingness to develop skills and information.
Full driving licence


DESIRABLE

QUALIFICATIONS AND RELEVANT TRAINING

ESSENTIAL
Education to GCSE standard or equivalent.
Ability to use Microsoft computer systems, input and type.


DESIRABLE
Suitable arithmetical qualification


RELEVANT EXPERIENCE

ESSENTIAL
Experience of administration work and of maintaining office systems.
Experience of arranging meetings and taking minutes.


DESIRABLE
Experience of working in a Local Authority


SKILLS AND SPECIALIST KNOWLEDGE

ESSENTIAL
Ability to work tidily and correctly without supervision and to prioritise tasks.
Good note taking skills in Welsh and English.
Ability to work alone and as a member of a team.
Ability to work under reasonable pressure and meet specified targets.
Able to translate short documents correctly.


DESIRABLE
Experience of using the Council's computer systems (WCCIS and iGwynedd)
Train and support new admin staff and students on work placement
Able to check documents
Able to use Betsi Cadwaladr University Health Board IT systems


LANGUAGE REQUIREMENTS

ESSENTIAL

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.

Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.


Reading and Understanding - Higher Level
Able to understand standard written Welsh and English; both formal and informal.

Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.


Writing - Higher Level

Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).


Purpose of the Post.

  • Ensure that the people of Gwynedd are at the heart of everything we do.
  • Admin support to an integrated multi agency county team (in partnership with Health) that work with disabled children / young people and ill children / young people.
  • Work in collaboration with other administrative officers to meet administrative needs to support the work of the team.

Responsibility for functions. e.g. staff, budgets, equipment

  • Stationery
  • Petty cash (including Health Trust petty cash)

Main Duties

  • Implement reception duties by answering the phone and dealing with children / young people and their families, professional people that call in the office in a confidential and sensative maner.
  • Establish and maintain systems for the multi agency team for the purpose of supporting the efficient day to day running of the service (inputting support workers timesheets, Health petty cash)
  • Design electronic forms and templates for the purpose of the service, including inputting information on the computerized systems in preparation for families individual electronic file records (WCCIS).
  • Keep electronic systems such as Database on Health Board system and Local Authority up to date by inputting new referrals and other information; open cases and scanning documents involved with individual cases.
  • Keep statistics from the above systems to assist managers for monitoring of service.
  • General duties such as typing reports, photocopying and filing
  • Arrange meetings, including minuting to an acceptable standard in strategy meeting, Case Conferences and by preparing reports in preperation for family court c
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