Contract Administrator - Northwood - The Well Group

    The Well Group
    The Well Group Northwood

    5 days ago

    Description

    Company Description

    The Well Group is a multidisciplinary provider of stautory maintenance and compliance managment services across London and the South East. We specialise in delivering tailored solutions to meet the diverse needs of our clients in the region. With a focus on quality and efficiency, our team ensures seamless management and maintenance of buildings and facilities. We are committed to excellence and customer satisfaction, creating sustainable and innovative solutions for property management.

    Role Description

    This is a full-time, on-site role located in Northwood for a Contract Support Administrator.

    The Contract Support Administrator is responsible for providing comprehensive administrative and operational support to planned preventative maintenance (PPM) and reactive maintenance contracts. The role is central to ensuring contract compliance, efficient scheduling of engineers, accurate reporting, and effective communication with clients.

    This is an office-based role, supporting the day-to-day delivery of maintenance contracts by utilising Joblogic and Microsoft applications to manage workflows, customer portals, reporting, DBS compliance, and work-in-progress (WIP) tracking.

    Key Responsibilities


    Contract & PPM Administration

    • Support the administration of planned preventative maintenance (PPM) and reactive maintenance contracts
    • Maintain accurate contract records, asset data, and service schedules within Joblogic
    • Ensure all PPM visits are scheduled, completed and closed out in line with contract requirements and SLAs

    Scheduling & Engineer Coordination

    • Schedule engineers for PPM and reactive works using Joblogic
    • Liaise with engineers to confirm availability, attendance and job progress
    • Monitor job statuses and reallocate resources where necessary to meet deadlines and KPIs

    Joblogic & Systems Management

    • Use Joblogic to raise, update and close jobs accurately
    • Upload and manage service reports, certification and supporting documentation
    • Maintain data integrity across the system, ensuring jobs are correctly coded and invoicing-ready

    Reporting & Customer Portal Management

    • Manage customer portals, ensuring reports and compliance documents are uploaded on time
    • Generate and issue PPM completion reports, service reports and contract performance data
    • Respond to client queries relating to reports, job statuses and documentation

    DBS & Compliance Management

    • Manage DBS records for engineers, ensuring checks are valid and up to date
    • Track expiry dates and coordinate renewals where required
    • Support wider compliance administration, including training records and certifications

    Work in Progress (WIP) & Financial Support

    • Maintain and update WIP trackers to monitor open jobs and outstanding works
    • Support the contracts and accounts teams with accurate job and cost information
    • Assist in identifying delays, missing reports or jobs preventing invoicing

    General Administration & Support

    • Handle incoming emails and calls related to maintenance works and scheduling
    • Support the wider operations team with ad‑hoc administrative tasks
    • Maintain organised digital filing systems using Microsoft applications

    Key Skills & Experience


    Essential

    • Previous experience in a contract support, facilities or maintenance administration role
    • Experience using Joblogic or similar CAFM / job management systems
    • Strong organisational and time management skills
    • Confident user of Microsoft Office applications (Outlook, Excel, Word, Teams)

    If this is a role you can do Well, please get in touch


    #J-18808-Ljbffr

  • Work in company

    Contract Support Administrator

    Only for registered members

    This is a full-time, on-site role located in Northwood for a Contract Support Administrator. · ...

    Northwood, England

    3 weeks ago

  • Work in company

    Contract Administrator

    Only for registered members

    We are a leading and award-winning designer, manufacturer and installer of street furniture, · signage, smart city street furniture and electronic digital signage.Administering the processing of orders on various contract management systems. · Emailing status and progress updates ...

    Hayes UB NQ

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    We are looking for a Contract Administrator - Fire to join our dedicated Property Services department. · The successful candidate will carry out all administrative duties in support of Fire Contract Management. · Distribute and monitor all action plan items arising from A2Domini ...

    Ealing, West London

    1 month ago

  • Work in company

    Contract Support Administrator

    Only for registered members

    We're looking for a Contract Support Coordinator who thrives on structure, communication and keeping everything running like clockwork. · 2+ years' experience in contract coordination, contract administration, project coordination scheduling or similar. · Strong communication ski ...

    Ickenham

    1 week ago

  • Work in company

    Contract Support Administrator

    Only for registered members

    We're looking for a Contract Support Coordinator who thrives on structure, communication, and keeping everything running like clockwork. · Solving problems before they appear, · Supporting engineering teams to deliver exceptional work, · ...

    Uxbridge UB NB

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    We are looking for a Contract Administrator - Fire to join our dedicated Property Services department. · The successful candidate will carry out all administrative duties in support of Fire Contract Management, · to ensure all KPI's and regulatory requirements are achieved.Distri ...

    London £31,490 - £33,000 (GBP) Full time

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    +We are looking for a Contract Administrator - Fire to join our dedicated Property Services department. The successful candidate will carry out all administrative duties in support of Fire Contract Management, to ensure all KPI's and regulatory requirements are achieved. · +Distr ...

    Ealing, England

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    We are looking for a Contract Administrator to support the Contract Management Team with planning and coordinating of Traffic Management and Construction works on the M25 Motorway network. · ...

    Mill Hill NW

    2 weeks ago

  • Work in company

    Contracts Administrator

    Only for registered members

    We have a vacancy for a Contracts Administrator to ensure the continuity and accuracy of service revenue.This person acts as the glue between the Sales/Operations teams and the customer. · ...

    Hemel Hempstead

    1 week ago

  • Work in company

    Contracts Administrator

    Only for registered members

    +Become part of our SWARCO team as Contracts Administrator. · Creation of new support and maintenance proposals, and administration of contracts · +, Prepare contract renewal quotations monthly. · , Update contracts databases and NEV files with contact, financial or service leve ...

    Hemel Hempstead, England

    1 month ago

  • Work in company

    Contracts Administrator

    Only for registered members

    +Become part of our SWARCO team as Contracts Administrator in Hemel Hempstead, United Kingdom. · +Creation of new support and maintenance proposals, and administration of contracts · Prepare contract renewal quotations monthly. · +Be organised and detail oriented. · , , , , < ...

    Hemel Hempstead

    1 month ago

  • Work in company

    Contracts Administrator

    Only for registered members

    We have a vacancy for a Contracts Administrator for our Hemel Hempstead location. Ensuring the continuity and accuracy of service revenue.This person acts as the glue between the Sales/Operations teams and the customer, · ensuring that every service agreement is quoted, documente ...

    Hemel Hempstead

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    We're looking for a Contract Support Administrator to join our FM Helpdesk team.This is a mid-level role ideal for someone with prior Facilities Management helpdesk or contract support experience who thrives in a busy, organised environment and enjoys working independently. · ...

    St Albans

    1 week ago

  • Work in company

    Service Contracts Administrator

    Only for registered members

    This is your chance to join a well established company that offers a pivotal position within their growing Service Division. With exposure to major industrial clients and technically complex service activities, this opportunity as a Service Contracts Administrator is not one to m ...

    Borehamwood

    4 weeks ago

  • Work in company

    Service Contracts Administrator

    Only for registered members

    Join a well-established company that offers a pivotal position within their growing Service Division. Manage service contract records documentation and annual renewals coordinate service activities with engineers ensure contractual obligations are met on time handle orders and su ...

    Borehamwood, England

    4 weeks ago

  • Work in company

    Contract Administrator

    Only for registered members

    Contract Administrator (Electrical) · Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements. · Location: Banstead · Job Type: Full-time, Permanent · About The Role · We are seeking a high ...

    Banstead

    6 days ago

  • Work in company

    Contract Administrator

    Only for registered members

    +Temporary Contract Administrator position working mostly remotely with occasional onsite days in Egham Surrey + Review incoming order submissions + Manage shared inbox + Support sales teams by ensuring correct client information ...

    Egham

    1 month ago

  • Work in company

    Contract Administrator

    Only for registered members

    This is an important role which oversees the administration of a portfolio of managed aircraft while supporting the commercial and technical operations teams with the management of high value transaction compliance. · ...

    London

    2 weeks ago

  • Work in company

    Contracts Administrator

    Only for registered members

    Job Summary: · Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. · They require a Contracts Administrator to operate from their head office in Dartford, administrating recently awarded contracts. · ...

    Dartford

    2 weeks ago

  • Work in company

    Contracts Administrator

    Only for registered members

    This position sits within the Abbott Vascular division, a global leader in minimally invasive technologies for treating vascular disease. · Administer the full lifecycle of quotations and service contracts. · Ensure all documentation is accurate, approved, and submitted on time. ...

    Maidenhead Full time

    2 weeks ago

  • Work in company

    Contract Administrator

    Only for registered members

    The Contract Specialist provides internal support & guidance to a region of sales people ensuring orders are in compliance with company policy. · ...

    Egham

    1 month ago

Jobs
>
Contract administrator
>
Jobs for Contract administrator in Northwood