Receptionist - Biggin Hill, United Kingdom - Formula 1

Formula 1

Verified Company

Biggin Hill, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Every one of the people working behind the scenes of Formula 1 are vital to keep the wheels turning.

The role of Receptionist is an important part of the Facilities Management team, providing professional front of house and associated services to the business.

This role is a part time position working across Monday and Tuesday for a 9 month FTC.

Reporting in to the Front of House Supervisor, based in our Biggin Hill Campus, you will:_
Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
Offering and providing refreshments to invited guests and providing storage of personal items.
Manage and oversee visitor, employee and contractor access passes to our Media & Technology Centre in line with internal policies.
Ensure incoming calls are answered professionally and promptly.
Contribute to the updating and maintenance of the Reception Manual.
Support and assist (FS) with adhoc requests made by Senior Stakeholders, ensuring seamless service delivery, including but not limited to:
Administration, catering, and concierge service for VIP guests.
Make meeting and room bookings and manage calendar, liaising with staff about changes and guests
Liaise with FS and reception team to ensure these are managed in an efficient and professional manner
Support FS with Catering and VIP meeting room and event Set-Up.
Support FS and team with event delivery.
Support with incoming and outgoing post including making DHL and Royal Mail bookings, including diligence on the security of incoming post
Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company 'Purchase to Pay' (P2P) system, for M&TC goods and services.
Make taxi bookings as requested and ensure records are kept up to date including completion of relevant invoices.
Report building or cleaning issues to facilities team.
Support and assist FS with the management of catering and stationery together with associated stock control, as well as other adhoc purchases.
Liaise with onsite cleaners and other service providers as required.
Support and assist FS with departmental administration including but not limited to, credit card and petty cash reconciliation.
Report all incidents, accidents and significant near misses.
Create and distribute Race Passes prior to Race Weekends at M&TC.
Develop and maintain great working relationships with key stakeholders.
Act as a Fire Warden.
About You_
Previous experience as a receptionist in a fast paced, demanding corporate environment
Excellent administration skills
Proficient in MS Office
Personable with excellent communication skills
Ability to multitask
Strong attention to detail
Ability to meet deadlines
Flexibility in approach to work
Be the force behind Formula 1_