Team Administrative Assistant - London, United Kingdom - Royal Bank of Canada

Royal Bank of Canada

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Summary

What is the opportunity?

You will be the Team Administrative Assistant and PA within the Law Group function that serves Wealth Management at RBC.

We are a department of 10 people currently consisting of 8 lawyers, 1 paralegal - and - the Team Administrative Assistant who accepts this role.

We are the in-house lawyers for RBC Brewin Dolphin (the Wealth Management division) and RBC Wealth Management International.

The role is based in London.

You will be required to provide administrative support and assistance to the lawyers within the department and engage with the business across all of our locations (UK, Ireland and Jersey) and departments.

What will you do?

Provide general administrative support for the lawyers in the Law Group, which may include the following:
Maintaining accurate and up to date matter files (including archiving) on the file management system
Photocopy and print documents
Formatting and typing documents and presentations
Information retrieval in relation to existing or historic matters
Document execution
Booking meeting rooms and catering
Diary management and appointments for the team.
Prepare the management information and reports
Create Purchase Orders and arrange payment for invoices and liaising with suppliers/third parties, as required
Answer telephones and deal with relevant administrative queries, ensuring they are handled professionally and in a timely manner
Arrange the internal meetings, distribute papers, track actions and take minutes
Manage travel and accommodation requirements and expenses for the team as required
Maintain the electronic resources and intranet pages
Maintain and update the procedures on an ad hoc basis
Liaise with the other areas of the business (such as IT, Investment Management, Compliance, Vendor Management and the Executive Committee) or external counterparties where necessary
Escalate issues to senior members of team, when required
Manage time effectively and efficiently, using appropriate judgment in determining allocation of time to certain issues/matters
Undertake any other ad hoc tasks or provide such other assistance on matters relating to the business as may be required from time to time.

What do you need to succeed?

Must-have

A good general education to A Level standard or equivalent
PA qualification preferable (NVQ, specialist college or similar)
Good experience preferably secretarial experience within a legal or financial services firm (providing support at partner or equivalent level)
A strong understanding of confidentiality and data protection requirements
An understanding of general Financial Services and/or Wealth Management would be an advantage
Experience with using, to a reasonable degree of competency, the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Nice-to-have

We require someone who is:

Systematic, logical and solutionsdriven in their approach to resolving issues
Able to work as part of a tightknit team and respect the confidentiality of the work that the department undertakes
Organised and able to work independently, under pressure and can manage their own workload to meet deadlines
Excellent at communicating and has a good positive, friendly approach with the confidence to deal with people at all levels
Competent at compiling reports and preparing written material generally, with a good eye for detail
Takes their work, but not themselves, seriously.

What is in it for you?

We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper.

We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
Leaders who support your development through coaching and managing opportunities
Opportunities to work with the best in the field
Ability to make a difference and lasting impact
Work in a dynamic, collaborative, progressive, and highperforming team
A worldclass training program in financial services
Flexible working options fully supported.

Job Skills

Additional Job Details

Address:

12

SMITHFIELD STREET:

LONDON

City:

London

Country:

United Kingdom

Work hours/week:

35

Employment Type:

Full time

Platform:

Law and Compliance

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse