Contract Support Coordinator - Manchester, United Kingdom - Mitie

Mitie
Mitie
Verified Company
Manchester, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

JOB OVERVIEW

To ensure effective processing and accurate inputting of all operational paperwork for financial and compliance requirements using the business systems through the main administration processes.

Manage and audit all Sub Contractors paperwork for financial and compliance requirements. The raising of all sub-contractor purchase orders and management of Goods Receiving Process for Planned Maintenance Works

Main duties
To assist in carrying out all Administration Processes relating to the account. Accurately file electronically as per business policy and procedures. Ensuring operational paperwork is to corporate standards.

Raise Purchase Order Requests and uplifts through the SAP / Maximo finance system and carry out the goods receipting process of orders raised for Planned Maintenance works.

Check Engineer and Contractor Work Record Sheets where queries are reported. Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate. The timely completion of all uploading of paperwork as required by the business. Send regular chasers to ensure timely completion of customer works. Replying to non-technical queries from the customer. Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.

Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing (Where applicable).

Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance.

In addition to the duties and responsibilities outlined you may be required to perform other duties assigned and requested by the Account Manager.


WHAT WE ARE LOOKING FOR
Administration experience essential.
Relevant experience of financial systems together with Microsoft packages
A knowledge of the hard services and facilities management sectors is desirable
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