Team Administrator - London, United Kingdom - Omni RMS

Omni RMS

Verified Company

London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Team overview

Whether connecting with loved ones, accessing trusted information, working and educating remotely, or viewing entertaining content, almost every part of our lives is at least now partly online.

At the same time there are real risks posed online by harmfulor illegal activity - from hate speech to illegal extremist communication, and from bullying and harassment to child sexual exploitation and abuse.

In light of the scale of these challenges, the Government has appointed Ofcom as the regulator for online safetyin the UK.

This is an exciting time to be joining the Online Safety Policy Team.

We are an innovative, fast-growing team, leading on implementing video-sharing platform (VSP) regulation and our approach to our future role as the independent regulator of online safety.

As Ofcom gears up for it's new online safety role, we will establish a new Online Safety Group to lead in delivering our new statutory duties, and our plan is for the Online Safety Policy team to transition into this new group early next year.

Purpose of the Role

As Team Administrator, you will be responsible for providing proactive and effective general administrative support to the growing Online Safety Policy Team, as well as diary support to several members of the management team.

Key responsibilities

Diary support to Principals setting up regular and ad hoc meetings and rescheduling meeting clashes. Booking rooms and catering for internal/external meetings.
Support to project workstreams e.g. setting up regular project meetings and large workshops. Occasional note taking.
Manage the weekly team meetings sending invites, booking rooms, maintaining the chairing and note taking rota and sending reminders.
Coordinate and arrange UK and international travel and accommodation for the team
Book all external training and conference attendance, including processing payments.
Coordinate the onboarding and leavers process including updating org charts, welcome packs, DLs and forwarding all relevant meetings.
Proactively updating internal team databases and Sharepoint sites.
Support the organisation of team away days and social events
Point of contact for all general admin queries.
Work closely with the PAs, providing back up support and cover when required.
Flexibility to take on ad hoc projects/work

Skills, Knowledge and experience

Excellent prioritisation and time management skills
Proven communication skills and ability to communicate effectively at all levels external and internal.
Able to maintain strict confidentiality at all times
Proactive in offering or seeking assistance when workloads fluctuate
Proven ability to work in a responsive, agile and fluid way to meet the requirements of the team
Proficient in Microsoft Office suite and other software packages e.g. Sharepoint
Appreciation of and desire to promote Ofcom's values of excellence, agility, empowerment, collaboration and respect.

Qualifications