Billing Assistant - London, United Kingdom - Career Legal

Career Legal
Career Legal
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Job Details

We are working with this international law firm with nearly 2000 lawyers across 12 offices.

The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America.

We are working with this international law firm with nearly 2000 lawyers across 12 offices.

The firm has grown organically over the years to meet the needs of their clients and now have offices in major business centres in Europe, the Middle & Far East and America.

They are currently recruiting for a Billing Assistant for their City of London finance team. The Billing Coordinator is responsible for the completion of all facets of the billing and collection function. The position requires the preparation of client invoices, as well as monitoring and follow-up after they are sent.


Responsibilities:


  • Perform client billing and collection activities for assigned clients.
  • Monitor aging of unbilled fees for assigned partners and/or clients.
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
  • Meet with Billing Supervisor, Senior Billing Assistants, and/or partners to discuss monthly billing, outstanding invoices, and strategy for collections.
  • Remain current on all billingrelated responsibilities.
  • As requested, handle billing and client driven requests.
  • Review Billing information Memos for misallocated time and ensure time entries are in accordance with client policy.
  • Communicate new/changes in client policies to timekeepers.
  • Edit draft invoices based on partners' markup.
  • Generate billing variance reports and writeoff reports; acquire appropriate writeoff approvals based on writeoff amount thresholds.
  • Prepare electronic invoices; submit electronics invoices to clients via their designated electronic billing system and very successful submissions.
  • Track status of bills submitted; identify issues, and work to address rejections and reductions as they arise.
  • Monitor payment of assigned clients' accounts receivable and coordinate collection efforts.
  • Proactive followup with the Billing Supervisor, Senior Billing Assistants, partners and clients.
  • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
  • One year's previous billing experience is essential.
  • The Billing Assistant must possess outstanding interpersonal skills to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast paced, highly demanding environment is required. Additional requirements include a working knowledge of Word, intermediate Excel skills, outstanding customer service demeanour and flexibility for possible overtime hours.
Important Notice

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.
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