Assistant, Employee Services - Woking, United Kingdom - WWF-België

WWF-België
WWF-België
Verified Company
Woking, United Kingdom

4 days ago

Tom O´Connor

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Tom O´Connor

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Description
Posted on 09 April 2024_


LOCATION:
Yaoundè, Woking, Zeist


Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the deepening crisis of nature loss. A growing realisation that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.

What we do

We are an independent conservation organisation, striving to sustain the natural world for the benefit of people and wildlife.

From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030.

Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainable.

LOCATION/


LIEU DU TRAVAIL:
Yaoundé (Cameroon) or Woking (UK) or Zeist (Netherlands)

Contract:
Fixed term from ASAP to


MISSION OF THE DEPARTMENT
To drive the right culture and working environment in WWF Network by ensuring embedding

of our agreed network core values and standards;

To develop the right P&C standards, policies, procedures, systems and platforms in-order to attract, develop and retain the right people for the organisation;


To create the optimal working environment in which the staff are able to perform at the highest level and hence are able to maximise their contribution towards the conservation goals.


MAJOR FUNCTIONS
To support the Employee Services team with all employee related administration and basic operational issues ( updating staff changes, basic employee letters,

checking and processing invoices, staff enrolment to insurances, etc).

to ensure consistency in process and to provide timely and professional services to our internal clients, and key stakeholders and to ensure that the Shared Services function is viewed as a center of excellence.

Major


Responsibilities:

Provide support for HR administration tasks and letters and Hub administration maintenance;

Enrol and disenroll staff with various insurance providers, ensuring data accuracy;

Local enrolment to family allowances, social security and any other local legal administration issues;

Administrate and ensure timely support, of basic employee requests/information as required;

Process invoices and liaise with Finance department as required;

Provide support on the employee file's management, filing;

Manage the Oracle HR module on enrolment and updates;

Act as the Specialist, Employee Services backup on whole administration.


Required Qualifications:

  • Commercial diploma;
  • 23 years' experience working in an administrative capacity in a complex global environment
- with multiple demanding stakeholders - within a HR function.


Required Skills and Competencies:

  • Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.
  • Excellent organisational, administrative, multitasking and prioritisation skills
  • Strong proactive customer focus;
  • Comfortable working virtually across time zones.
  • Team player and ability to take initiative;
  • Patient and able to deal with ambiguity, fastpaced and constantly shifting situations;
  • Diplomacy and ability to deal with demanding individuals and confidential issues;
  • Ability to build relationships and foster effective communication; both orally and in writing;
  • Knowledge of social media tools, online learning tools;
  • Attention to detail and basic Excel skills;
  • Ideally some knowledge of GDPR regulations;
  • Fluent English, other languages advantageous;
  • Interest in conservation and WWF's work.
5 WORKING RELATIONSHIPS

Internal:
Works closely with both the WWF International and Network HR teams as well as staff

at all levels. Responds/delegates as appropriate, to queries coming from other WWF

International staff.

External:
Interacts with suppliers and partners on occasion.


FRENCH VERSION

MISSION DU DÉPARTEMENT
Promouvoir une culture et un environnement de travail adéquats au sein du réseau WWF en veillant à l'intégration

de nos valeurs et normes fondamentales convenues au sein du réseau ;

Développer les normes, les politiques, les procédures, les systèmes et les plateformes de P&C adéquats afin d'attirer, de développer et de retenir les bonnes personnes pour l'organisation ;


Créer un environnement de travail optimal dans lequel le personnel est en mesure de travailler au plus haut niveau et donc de maximiser sa contribution aux objectifs de conservation.


FONCTIONS PRINCIPALES
Soutenir l'équipe des services aux employés pour toutes les questions administratives et opérationnelles de base liées aux employés (mise à jour des changements de personnel, lettres de base aux employés, vérification et traitement des factures, adhésion du personnel aux assurances,
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