Executive Assistant - London, United Kingdom - National Audit Office
Description
Job title
- Executive Assistant
Minimum salary - GBP 34,046.00
Maximum salary - GBP 39,695.00
Location - London
Close date - 28/05/2023
Job description:
Job description
- The National Audit Office (NAO) is the UK's main public sector audit body. Independent of government, we have responsibility for auditing the accounts of various public sector bodies, examining the propriety of government spending, assessing risks to financial control and accountability, and reviewing the economy, efficiency and effectiveness of programmes, projects, and activities. We report directly to Parliament, through the Committee of Public Accounts of the House of Commons which uses our reports as the basis of its own investigations. We employ some 900 staff, most of whom are qualified accountants, trainees, or technicians. They work in one of two main areas, financial audit, or value for money (VFM) audit.
- The Executive Assistant will provide comprehensive support to Executive Directors, Directors, and teams/areas within NAO. The role of an Executive Assistant requires a combination of skills (listed below), as well as having the ability to manage multiple task and priorities.
Responsibilities - Executive Assistant tasks:
- Diary management: internal, engagement with external stakeholders
- Inbox management: including prioritisation and action where appropriate
- Coordinate/manage meetings: agendas, distribute papers, minute taking/actions management, briefing production
- Supporting internal/external events
- Offering support to wider team(s)
- Arrange local and overseas travel/itineraries (where appropriate)
- Corporate Management: business continuity, locker/distribution lists etc are kept updated
- Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
- Stakeholder contact details are kept updated
- Greeting guests/registering at reception/organising hospitality
- Arranging team events and social activities
Project/ team management support tasks:
- Data Management: budget monitoring, milestone management, allocations and corporate compliance
- Project Management: project secretariat
- Sharepoint management
- Correspondence/FOI handling: including drafting responses and tracking deadlines
- Impact coordination
Skills required
- RESPONSIBILITIES
- Executive Assistant tasks:
- Diary management: internal, engagement with external stakeholders
- Inbox management: including prioritisation and action where appropriate
- Coordinate/manage meetings: agendas, distribute papers, minute taking/actions management, briefing production
- Supporting internal/external events
- Offering support to wider team(s)
- Arrange local and overseas travel/itineraries (where appropriate)
- Corporate Management: business continuity, locker/distribution lists etc are kept updated
- Team/group collaboration/communications: keeping updated on Merlin announcements, blogs, forums, training/mandatory, code of conduct
- Stakeholder contact details are kept updated
- Greeting guests/registering at reception/organising hospitality
- Arranging team events and social activities
Project/ team management support tasks:
- Data Management: budget monitoring, milestone management, allocations and corporate compliance
- Project Management: project secretariat
- Sharepoint management
- Correspondence/FOI handling: including drafting responses and tracking deadlines
- Impact coordination
Audit/Analytic Support:
- Quality assurance, including proof reading (version control)
- News monitoring (client/study specific)
- Undertaking audit cold review checks
- Presentation writing & formatting
- Administrative financial audit support
- Document management via Huddle (FA/VFM)
Wider Office Support:
- Supporting networks
- Mentoring/coaching
- Supporting trainee groups
- Assisting with interviews for new EA recruits
- Exchequer
- Digital and reception management
- HR function
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