Commercial and Procurement Administrator - Paisley, United Kingdom - Scottish Leather Group Operations LTD

Scottish Leather Group Operations LTD

Verified Company

Paisley, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role purpose:

The Procurement and Commercial Administrator plays a crucial role in supporting the commercial and procurement activities of the organization.

This role is responsible for the administration of commercial Non-Disclosure Agreements (NDAs) and Agency Agreements, as well as various other tasks related to procurement and commercial operations.

Key accountabilities:

Administration of Commercial NDAs and Agency Agreements, including maintaining records and ensuring compliance.
Managing access to Confidential Information issued under NDAs and ensuring that recipients sign NDAs to protect the organization.
Confirming the expiration of NDAs and issuing necessary notifications to third parties.
Maintaining a repository of Terms and Conditions, including an audit trail from initial issue to final negotiated terms.
Keeping a log of expiration dates for Frame Agreements and Terms and Conditions and issuing appropriate notices.
Managing contractual anniversaries, such as Annual Price Adjustments.
Maintaining a Clarification and Negotiation Log from posttender submission to contract award.
Conducting internal audits of Commercial and Procurement Folders.
Generating Purchase Requisition Forms.
Processing and raising Purchase Orders (P.O.s) on behalf of other departments while ensuring compliance with Purchasing Guidelines.
Receipting orders received as required.
Generating weekly procurement reports.
Managing diaries, scheduling meetings, and booking rooms.
Handling invoicing queries and supporting their resolution.
Taking minutes of internal meetings and ensuring that agreedupon action items have appropriate followup dates.

Experience Desired:

Previous experience in a procurement or commercial administration role.
Familiarity with Non-Disclosure Agreements (NDAs) and contract management.
Strong organisational and recordkeeping skills.
Proficiency in using office productivity software.
Experience with generating reports and managing data.
Excellent communication and interpersonal skills.
Attention to detail and a proactive approach to tasks.

Key Competencies Required:

Self-Development

Respond positively to feedback and be open to incorporating these into your way of working.
Be selfaware and authentic.
Undertake regular selfdevelopment aligned to your role or future roles.

Attention to Detail

Consistently provide accurate, complete, and quality work and information.

Teamwork

Actively develop and maintain beneficial relationships and show commitment to outstanding teamwork.

Organisation

Achieve results by prioritizing workload, effective time management, and showing efficiency with resources available.
Show energy and determination to drive action through to completion.

Flexibility

Respond positively to change and look for new ways of working that improve efficiency.
Be open to trying new ideas.

Communication

Develop and deliver clear, concise, consistent, and relevant information (verbal and written) to meet the needs of the audience.
Understand, manage, and clarify expectations.

Problem solving

Demonstrate drive to make a positive difference to business performance.
Recognise where problems may arise and suggest preventative measures
Always seek valid information to solve and eliminate root causes of problems/ issues.

Key relationships: