Team Assistant - London, United Kingdom - Harland and Wolff

Harland and Wolff

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Job Purpose:

Provide support to following departments: Finance, Marketing & Communications, Bid Teams & Project Managers based in the London office, i.e.

assisting with board papers, following up on action lists and general administration.

The Role

Answering the main telephone line, directing calls to appropriate colleagues, taking accurate phone messages
Meeting and greeting all clients and visitors in a professional manner
Assisting the PA to CEO with the coordination of on & offsite meetings, booking lunches/arranging catering & conference attendance
Preparing and logging monthly expense claims for Directors and C-Suite Executives
Managing internal meeting room diaries by booking rooms, and supporting the Junior Team Assistant to provide help in setting meeting rooms up, ensuring video conferencing equipment works, printing off the relevant papers in preparation

About you

Relevant experience in a similar role
Good understanding of Microsoft packages including, Outlook Word, Excel & PowerPoint.
Be selfstarting and confident, happy to be part of a growing team. Very much a startup environment where you will be expected to take on extra duties to support the group as a whole
Provide cover to the CEO's PA when on holiday or off sick by stepping up & fulfilling her duties

The Package