Executive Assistant - Guildford, United Kingdom - Kidney Cancer UK

Description

Role:
Executive Assistant


Location:
Guildford office based (some WFH)


Hours: 25hrs per week to be worked across 5 days (Mon to Friday)


Location:
within a 10-mile radius of Guildford


Remuneration:
£25k


Contact:
Freelance


Holiday: 20 days pro rata


About Kidney Cancer UK
Kidney Cancer UK is the UK largest kidney cancer charity.

For the over 20 years Kidney Cancer UK and sister charity Kidney Cancer Scotland have been a consistent, prominent and influential name working to support patients through the approval of drugs for kidney cancer patients, better treatments and a clear treatment pathway.

Looking forward to the future, Kidney Cancer UK and Kidney Cancer Scotland look to develop an even deeper understanding of treatments and grow even further as part of the answer patients are looking for following diagnosis.

Not only becoming a key funder in the development of groundbreaking research but, in strengthening the continued support we give to patients, their families and carers every day of the year through support groups, information packs, patient grants and services and research to name but a few.

The charity requires a professional Executive Assistant to manage an administrative workload.

The right person will have previous experience of efficient office administration, be able to provide high level secretarial and administrative support to the Kidney Cancer UK CEO.

Will have the ability to work both independently and as part of a team.

Kidney Cancer UK is a growing organisation therefore the role offers scope to expand into fundraising and event administration dependent on interest and organisational need.

We have recently moved office from Cambridge to Guildford area and our new office location is to be confirmed shortly but it will be in the Guildford, Surrey area.

Main Duties / Responsibilities:

• General Kidney Cancer UK diary management
• Using Outlook, scheduling and inviting people to Kidney Cancer UK meetings, including Board meetings, and All Member meetings, CEO meetings, and meetings of other workstreams (currently four or five)
• Acting as Secretariat for all Kidney Cancer UK organised meetings, hosting, attending (online or in person if needed), issuing reminders, tracking RSVPs and actual attendees, briefing chairs of likely attendance
• Taking notes during meetings, circulating action points after meetings and updating engagement trackers with attendance
• Overseeing technology prior to and during meetings (hosting the online element of the meeting, screensharing, managing breakout rooms, taking notes, circulating information in liaison with other team members)
• Managing Teams and Zoom accounts and other online meeting platforms
• Liaising with speakers, sharing agendas/running orders

CEO Diary

• Scheduling CEO's meetings as required, liaising with other PAs and charities
• General diary housekeeping

Board Meetings/Papers

• Assisting with preparation of board papers
• Taking/editing/sharing minutes
• As required, following up on appropriate actions

Event Management

• Administrative support for any Kidney Cancer UK hosted events, both prior to and during the event

Administrative Duties

• Providing administrative support to the wider team
• Managing and updating audiences, database housekeeping
• Updating Kidney Cancer UK PowerPoint presentation templates
• Posting surveys on SurveyMonkey
• Editing / branding reports and other documents

Fundraising Support

• Supporting the Events & Comms officer, community Collections leader with fundraising administrative tasks
• Maintaining accurate records of fundraising

Skills and Attributes Required

• Excellent secretarial and administrative skills, including previous experience taking and drafting minutes.
• Highly IT literate, experienced and proficient with Microsoft Office (in particular Outlook, as well as Excel, Word, and PowerPoint, and highly confident with Microsoft Teams and Zoom.
• Knowledge of WordPress website updating, online organisational platforms, such as Mailchimp and Eventbrite an advantage.
• Strong understanding of all social media platforms,
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills.
• Flexible approach to both shifting priorities and to availability.
• Able to manage own workload to deadlines and achieve objectives set, working independently and as part of a wider team.
• Proactive approach, and, where appropriate, to take the lead on administrative duties.
• Able to handle confidential information and data protection issues.

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NO AGENCIES

Job Type:
Part-time


Salary:
£25,000.00 per year

Expected hours: 25 per week


Benefits:

• Company pension

Schedule:

• Monday to Friday

Work Location:
In person

Application deadline: 26/11/2023


Reference ID:
EA/MP/KCUK/311023