Legal Secretary/personal Assistant - Leeds, United Kingdom - Bankfield Heath Solicitors

Bankfield Heath Solicitors

Verified Company

Leeds, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Legal Secretary/Personal Assistant

IMMIGRATION DEPARTMENT

(PLEASE COMPLETE ALL THE ASSESSMENT/SKILLS OR YOUR APPLICATION IS LIKELY TO BE REJECTED WITH CONSIDERATION)

Responsible to:
Director

We are looking for a confident and proactive PA who will ideally have a legal background and experience of supporting lawyers.

Responsible for:
The conduct of specified cases and the delivery of a professional and efficient service to clients.

With full regard for the Company's equal opportunities and health and safety requirements;
To achieve individual and team targets assigned through the Company's annual planning and staff appraisal processes;
Within set guidelines and criterion of the Law Society, Legal Aid Agency and associated professional connections of the legal profession;
Subject to the Company's approved strategies, policies and procedures.

DUTIES will include (although are not limited to):

Assisting in the conduct of Immigration, Asylum cases (and all associated matters) in line with the guidelines, policies and procedures detailed in the Office Manual, ensuring that those associated with the case are informed regularly of the current position.
To assist the Admin Team, including on reception.
Preparation and maintenance of Court bundles.
Drafting documents and letters.
To attend on clients in person and on the telephone to assist where the caseworker is unavailable, correspond with clients and others as appropriate, undertake research, prepare Court bundles, including drafting relevant submissions, book interpreters, instruct Counsel and generally manage the caseloads of the caseworkers.
To ensure that clients are advised of appointments, that interpreters are arranged and a meeting room is booked.
To ensure that all files are up to date and worked on at least once every two months so that they do not become inactive.
To ensure that all filing is kept up to date both on paper and electronic filing systems.
To ensure that files are accurately prepared for billing within the relevant timeframes at the conclusion of a case.
To maintain an effective archiving system and ensure that all files are archived in accordance with the Company's procedures.
To provide administrative cover for other caseworkers and support staff when needed.
To handle all client matters in a professional and efficient manner.
To ensure that casework expenditure is kept within budget limits, as agreed with clients or within the criteria set.
To achieve individual and team performance targets set for the department, which will be reviewed at least annually.
Answering calls, taking messages and handling correspondence.
Maintaining diaries and arranging appointments.
Prioritising workload.
Opening and closing files.
Maintaining filing systems.
Photocopying and printing.
Excellent organisation skills.
Excellent time management.
Excellent communications skills, written and verbal.
Previous experience in private client work is an advantage.
Confidence with IT and computer packages.
Accuracy and good attention to detail.
An ability to stay calm and tactful under pressure.
Self motivation.

We are a small, friendly and very welcoming firm with opportunities for career progression.

This Job Description describes the principal purpose and main elements of the job. It is a guide to the natures and main duties of the job as they exist currently, but is not intended as a wholly comprehensive or permanent schedule and is not part of the contract of employment._

Starting Salary:
From £24,000.00 /year (depending on experience)

Job Types:
Full-time, Part-time, Permanent

Part-time hours: 37.5 per week

Salary:
From £24,000.00 per year

Benefits: