Admin Support - Buxton, United Kingdom - Mitie

Mitie

Verified Company

Buxton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Overview:

We are looking for an enthusiastic, highly motivated, organised individual to fill a fulltime vacancy for Mitie FM at the (HSE Buxton, Harpur Hill, Buxton Site.)

The successful person will be required to provide a high quality, customer service, through teamwork, communication and innovation.

Reporting to the Office Manager and providing support of administrative functions in accordance with corporate policy, procedure and best practice.

Ensure recordkeeping, reports and processes are adequate, implemented and kept up to date and completed in a timely manner including Finance, QSHE and routine reporting.

Main Duties

Daily responsibility includes raising purchase orders and checking suppliers' invoices and monthly statements.
Assist with ordering and maintaining appropriate stock levels of office supplies, Staff PPE and forms in accordance with Commercial Instructions.
Create and maintain spreadsheets for (not limited to) for the following areas: Training Matrix, vehicle management, uniform/PPE, Site first aid kits, Site spill kits, Ladder inspections and Site water records, etc.
Update and maintain MFM phone and contact details on the shared drive.
Perform other duties as assigned by the Office Manager and Service stream Managers.
Follow all company and site policies and procedures
In addition to Mitie policies and procedures the job holder will be expected to comply with all site and client policies and procedures.
To attend internal and external audits relating to the project as required by the site management team
Knowledge of working in a PFI contract environment would be of an advantage.
Control expenditure to achieve or exceed budgeted financial performance.
Accountable for the completion of standard or nonstandard tasks within own area.
Provide support to other areas when required.
Any other reasonable request made by the Service Stream Manager and General Manager
Supports delivery of health and safety policy & standards
Acts as part of a team to deliver activities which support operational objectives
Onsite meeting setup for Mitie visits including notifying security, booking rooms, planning and arranging catering requirements, etc.
Attend client meetings as required to undertake the role of minute taker.

What we are looking for:

We are looking for individual to fill a fulltime an enthusiastic, highly motivated, organised vacancy for Mitie FM at the (HSE Buxton, Harpur Hill, Buxton Site.)