Assistant Administrator - Birmingham, United Kingdom - The Royal Wolverhampton NHS Trust

The Royal Wolverhampton NHS Trust
The Royal Wolverhampton NHS Trust
Verified Company
Birmingham, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
1 x 30 hour post available


The post holder will provide administrative support to the Research Delivery Manager and a variety of CRN West Midlands staff including Research Delivery Managers, Speciality Leads, Portfolio Managers and CRN nursing staff.

This will include typing and sending correspondence on their behalf, arranging appointments and providing support to meetings.


  • Act as first point of contact for generic inbox. Redirecting or taking messages and using initiative to deal with queries where appropriate. Maintain up to date contact lists and distribution groups to facilitate communication across the Network.
  • Arrange meetings and appointments for the Research Delivery Manager and other staff, as required. This will involve managing diaries, clarifying arrangements, collecting and collating all supporting paperwork and making travel arrangements.
  • Arrange and provide administrative support for meetings, including minute taking, preparing agendas and following up actions, compiling and distributing papers, booking meeting rooms and arranging catering, providing travel directions and acting as the first point of contact for members regarding meeting arrangements and attendance. This may require travel to, and attendance at, meetings across the CRN geographical area.

4.

Provide support to the CRN:

West Midlands team booking venues for training events, maintaining attendance registers, collating training packs and ensuring various materials (presentations, course materials etc.) are available.


The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve.

We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow.

We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC.

We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.


The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.


  • Act as first point of contact for generic inbox. Redirecting or taking messages and using initiative to deal with queries where appropriate. Maintain up to date contact lists and distribution groups to facilitate communication across the Network.
  • Arrange meetings and appointments for the Research Delivery Manager and other staff, as required. This will involve managing diaries, clarifying arrangements, collecting and collating all supporting paperwork and making travel arrangements.
  • Arrange and provide administrative support for meetings, including minute taking, preparing agendas and following up actions, compiling and distributing papers, booking meeting rooms and arranging catering, providing travel directions and acting as the first point of contact for
members regarding meeting arrangements and attendance. This may require travel to, and attendance at, meetings across the CRN geographical area.


4.

Provide support to the CRN:

West Midlands team booking venues for training events, maintaining attendance registers, collating training packs and ensuring various materials (presentations, course materials etc.) are available.


  • Handle CRN office mail. Sort, distribute and handle incoming mail in a timely and efficient
manner. Ensure that outgoing mail is collected and distributed. Arrange the receipt and delivery of courier mail and parcels whilst working on site.

  • Assist the Business, Governance and Administration Manager with the maintenance of robust office systems and procedures, e.g. central filing systems, locking up procedures and fire instructions whilst working on site.
  • Assist with Procurement of goods and services for the CRN office and maintain paperwork for these.
  • Keep up to date with the developments in the CRN and in the national CRN.
  • Any other duties of a similar nature as requested by the management team.
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