Office Facilities Assistant - Sheffield, United Kingdom - Twinkl

Twinkl

Verified Company

Sheffield, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location:
HQ Office (based in Sheffield)

Contract:
Permanent

Hours:37.5 per week

Annual salary:
£21,500 - £23,000

Line Manager:
Office Manager

Recruiter:
Charlotte Harris

We are seeking a reliable and highly organized Office Facilities Assistant to join our team.

Responsibilities:

Office Supply Management:
Maintain inventory of office supplies and equipment.
Monitor stock levels and reorder supplies as needed.
Collaborate with vendors to ensure timely delivery of supplies.
Manage office supply budget and seek costeffective solutions.
Maintenance Coordination:
Receive and process maintenance requests from staff members.
Coordinate with external service providers to schedule repairs and maintenance tasks.
Track and follow up on open maintenance tickets to ensure timely resolution.
Assist with inspections and ensure compliance with safety and security standards.
Space Management:
Working as part of the office management team to ensure that the Office Building is open from 06:30 am and that the closedown process at 18:00 pm is completed.
Assist in coordinating office access and seating arrangements.
Update floor plans and maintain accurate records of office layouts.
Coordinate office moves and relocations as required.
Ensure office spaces are wellmaintained and organized.
Administrative Support:
Assist with scheduling meetings, preparing meeting rooms, and coordinating audiovisual equipment setup.
Support facilities team with data entry, recordkeeping, and report generation.
Assist in organizing company events, including setup and cleanup.
Handle incoming calls and direct inquiries to the appropriate personnel.
Safety and Security:
Carry out H&S inspections on a regular basis.
Monitor office security systems and assist in maintaining a safe work environment.
Coordinate emergency preparedness activities, such as fire drills and evacuation plans.
Maintain and update emergency contact lists.

Requirements:

To succeed in the role, you will need:

Experience of working in an office/corporate environment.
Good organisational skills, with the ability to manage several active tasks.
Presentable and able to communicate with a wide range of people.
Able to step up to cover for other colleagues.
Provide handson and practical problemsolving skills.
Experience of Health and Safety at work issues including risk assessments,
Fire and first aid certificate or willingness to learn
Taking ownership of your area within the facilities/office team
Have a flexible approach to the role
Ability to prioritise workload effectively, with good organisational skills.
Able to work from your own initiative.
Excellent time management skills
Excellent communication skills
Good understanding of IT
Minimum 2 years experience in facilities is desired but not compulsory
Expected to open and close the building
Full driving licence desired but not compulsory
Working knowledge of Google Drive

You'll work with:

Our office manager, as well as Aislinn (Facilities Cleaning and Operations Coordinator), our team of facilities assistants, the cleaning team, Estates Manager Jake and the wider estates team.

Our dynamic and hardworking team takes responsibility for the firms' facilities and property management across all offices to make sure the surrounding environment is suitable to work in.

The services we manage include cleaning, security, energy management, health and safety, replenishing stationery, and taking care of any internal moves/changes.

Benefits

Here are a couple of the things that make Twinkl a great place to be:

A friendly, welcoming and supportive culture. We believe work should be fun and always put people before process
Diversity, inclusion and belonging our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.
29 annual leave days per year plus up to four additional days that may be awarded each year by the company, a Twinkl subscription, access to a financial wellbeing coach and platform.
After probation company sick pay and cycle to work scheme