Executive Assistant - Warrington, United Kingdom - Mersey and West Lancashire Teaching Hospitals NHS Trust

Mersey and West Lancashire Teaching Hospitals NHS Trust

Verified Company

Warrington, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking to recruit a highly organised Executive Assistant, to support CMAST Managing Director, Head of Programme Delivery and Programme Directors to deliver their corporate objectives and portfolio, to join the CMAST Programme office.

This is an exciting role which will support the delivery of the acute and specialist trust provider collaborative programmes in Cheshire and Merseyside for the medium to long term.

The post holder will work alongside the CMAST Managing Director and Head of Programme Delivery, undertaking a wide range of administrative tasks, including taking personal responsibility for delegated projects and business.

This is in addition to providing a comprehensive administrative service to ensure the smooth running of the CMAST Project Management Office (PMO).

The post holder will be responsible for administering the programme approach to programmes / projects identified as part of the CMAST portfolio, by supporting Programme SROs/Directors across multiple programmes in the provider collaborative to ensure the reporting and governance requirements are achieved.

The post holder must have relevant experience of working across multiple organisations at a high level.

Interviews for this position will be held on 2nd October 2023.

The Executive Assistant is required to support CMAST Managing Director, Head of Programme Delivery and Programme Directors to deliver their corporate objectives and portfolio, including responsibilities in any relationships or activities the leaders may participate in in the local or national health system.

The postholder will undertake a wide range of administrative tasks, including taking personal responsibility for delegated projects and business.

This is in addition to providing a comprehensive administrative service to ensure the smooth running of the CMAST Project Management Office (PMO).

St Helens & Knowsley Teaching Hospitals NHS Trust is the only acute Trust in Cheshire and Merseyside and one of the few in the country to achieve OUTSTANDING rated by the Care Quality Commission.

We provide a full range of acute adult services to our local population of circa 360,000 and provide tertiary services across the North West, North Wales, and Isle of Man.

We are a Major Trauma Unit and the Mersey Regional Burns Unit.

Our '5 Star Patient Care' strategy is at the heart of what we do; supporting our vision to provide world class services for all our patients by getting it right for every patient, every time.

Our latest achievements include:

Acute Trust of the Year HSJ Awards November 201
Trust rated Outstanding by CQC Inspection August 201
Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
Best acute Trust in the North West for quality of care (NHS Staff Survey 2021)
Best place to work in the North West (NHS Staff Survey 2021)
Awarded National Preceptorship Accreditation for our Nursing & AHP Preceptorship Programme

In the NHS Staff Survey 2021 the Trust scored the highest marks in the North West for the following areas:

Standard of care
Best place to work
Care of patients being the Trust's priority
Staff engagement
Staff morale
Compassionate & inclusive
Providing safe environments for staff

Please see attached Wellbeing & Benefits booklet for more information on our benefits for staff. Accessible version available upon request.

KEY DUTIES

Enable the effective running of the CMAST PMO by supporting programme management through the coordination of highlight report and CMAST briefing requests and receipts, maintenance of action trackers and production of agendas.
Ensure the production of monthly CMAST briefings by working with key stakeholders and working to agreed timescales.
Provide a link to the Cheshire and Merseyside Integrated Care Board (ICB), NHS England, the Department of Health and Social Care and other local and national agencies at the highest level, on a range of issues managed by the CMAST Managing Director & Head of Programme Delivery.
Maintain an up to date confidential list of all appropriate professional group contacts and contact database for Cheshire & Merseyside Acute and Specialist Trusts for the CMAST PMO.
With the relevant professional group contacts, coordinate Company Secretaries and Professional Group Meetings. Additionally service the Operational Performance Group, CMAST Team Meetings/Development sessions
Undertake specific projects on behalf of the CMAST Team, as requested.

CLINICAL & PROFESSIONAL RESPONSIBILITIES

Support the Managing Director and Head of Programme Delivery and ensure that he/she briefed in advance of scheduled meetings

Responsibilities include:

Requesting and coordinating briefings from senior staff in advance of meetings, so that the Leaders are fully informed on all the issues to be discussed.
Gathering and extracting information from a range of sources (documents, websites, databases) as requested by the Managing Director