Studio Coordinator - London, United Kingdom - Gensler

Gensler

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Your Role

We are seeking an experienced Studio Coordinator to join our London office support team.

In this role, you will be integral to the experience of both our employees and our clients, taking responsibility not only for the teams you support but also for the space that we work in.

You will thrive in a fast-paced environment where the key to success is proactivity and communication.

You'll be able to quickly acclimatise to our culture, adapt to our various leaders and navigate your way around our various resources and knowledge networks.

The ability to juggle multiple short and long term deadlines is a must, as is continual prioritisation. You will be a natural relationship-builder, able to communicate with colleagues at all levels.

What You Will Do

Partner with the studio leader to plan and act on business priorities, studio initiatives and longer term projects
Daytoday running of the studio, including staff whereabouts, arranging studio meetings, staffing, timesheets, time off requests etc.
Promote events happening within the office and facilitate participation
Support the onboarding of new hires into the studio
Diary coordination for Principals and other Senior members of staff, involving high level client communication
Make complex international travel arrangements for all studio members
Complete expenses for Studio Leaders/Principals
Update presentations using InDesign
Assemble and distribution of projectrelated correspondence
Responsible for maintaining a pristine studio including regular walkthroughs and updates of display areas

Your Qualifications

Ability to multitask in a fastpaced environment with a strong sense of urgency and professionalism
Minimum of 2 years + experience within the Architecture & Design Industry in a similar role
Excellent attention to detail, superior organisational and time management skills
Experience in travel management
Proficient or Expert in Photoshop/Bluebeam and Indesign
Knowledge of Workday & Salesforce a bonus
Strong verbal and written communication skills
Sensitivity to confidential projects and information
High standards and quick to take accountability for your team and space
Ability to understand and promote our culture
Curiosity to know more about your colleagues' work and purpose
Energetic and positive in all that you do
Flexibility and a willingness to get involved in areas that might be outside your core responsibilities
Experience in interacting with all levels of staff
Ability to anticipate needs and operate proactively
Flexibility to work occasional overtime
A sense of pride in delivering warm, firstclass customer service
Bachelors' degree preferred
Fluency in either German or French is advantageous
Interest in growing within a global business

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension and twice annual bonus opportunities.

As part of the firm's commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees.

In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

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