Admin Coordinator - London, United Kingdom - Sharper Labs Group

Sharper Labs Group

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client,
Messiah Freight & Distributors UK Ltd, a reputable company based in London and Dubai, looking to hire an Admin Coordinator to work in their London Office.

This is a great opportunity for someone who has excellent communication skills both written and verbal and has the enthusiastic personality to engage at the highest level.

The client is in Freight Forwarding and Shipping industry, their London office is located in Colindale (NW9 6TD). This is a
part-time (Monday - Friday) permanent position with working hours from
1 pm to 5 pm.

Responsibilities:

Coordinate and oversee the movement of freight, including shipping, receiving, and tracking of goods, to ensure timely delivery and accurate documentation.
Act as the primary point of contact for freight carriers, suppliers, and internal stakeholders to address any shipmentrelated issues and resolve them promptly.
Maintain comprehensive records of shipments, invoices, and other relevant freight documents.
Assist with real estate administrative tasks, including lease agreements, property maintenance, and lease renewals.
Serve as a key liaison between internal teams and external vendors regarding freight and real estate matters, ensuring effective communication and collaboration.
Prepare reports, presentations, and other documentation related to freight and real estate activities.
Conduct research and gather information to support decisionmaking processes in freight and real estate operations.
Identify opportunities for process improvements and operational efficiencies within the freight and real estate departments.
Ensure compliance with applicable regulations, policies, and procedures related to freight and real estate activities.
Provide general administrative support, such as managing calendars, scheduling meetings, and organizing departmental files.
Managing vendors and contracts associated with real estate operations, including lease agreements, maintenance services, and property insurance.

Qualifications:

You must be proficient in English (Written and spoken).

Although previous experience in the freight operations and handling real estate administration is not a requirement for this role but it would be an advantage.

Exceptional organisational skills with attention to detail.

Proven ability to prioritise tasks effectively and manage multiple deadlines.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.

Strong collaboration and relationship-building abilities with both internal teams and external stakeholders.

Familiarity with freight tracking systems and real estate management software is advantageous.

Job Types:
Part-time, Permanent

Salary:
£13,500.00-£15,000.00 per year

Schedule: