Administrative Assistant, Banking - London, United Kingdom - Dentons

Dentons

Verified Company

London, United Kingdom

6 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Term:

Permanent
Working hours:
Fulltime
Reports to:

Practice Support Workflow Co-ordinator

Practice group:

Banking

Location:

London/Hybrid

Purpose of roleTo provide support to our Practice Support Executives to deliver a first-class service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs).

Responsibilities

Routine Organisation and Planning.
Client Relationship Administration.
Financial Administration.
Matter Opening Administration.
General Administration.

The role is intended to embrace a team-working approach, collaborating with every other member of the team to ensure the overall needs of the business are met.

The role offers excellent experience, training and genuine career development prospects.

Organisation and Planning

Scheduling routine diary arrangements.
Client events organising.
Booking meeting rooms and arranging video conference calls.
Arrangement of routine travel arrangements.
Set up and maintain paper and electronic filing systems.
Interface with other business services teams and ownership of resolving any routine business operations problems.

Client Relationship Management

Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.

Financial Administration

Assisting with billing process (using Flosuite as required) including completion of narratives.
Supporting feeearners with closing InTapp entries and assisting with narratives where required.
Processing expenses/invoices using Chrome River.
Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).

Matter Opening Administration

Supporting completion of NBI forms.
Arranging routine conflicts and AML checks.
Ensuring all parties lists and contact lists are prepared and kept up to date.

These key areas may vary according to the practice requirements

Additional tasks may include:

General Administration

Production of engrossed documents (including getting annexures together) (nonchargeable).
Minor copying, scanning, printing tasks.
Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (nonchargeable).
Deeds scheduling (nonchargeable).
Archiving/retrieving files.
Ordering stationery.
Ordering business cards.
Required experience, skills and attributes
Ability to follow process workflow maps.
Flexible and adaptable approach to work.
Reliable and calm under pressure.
Good organisation, communication and administrative skills.
Good eye for detail.
Strong time management skills.
Willingness and enthusiasm to work with and support teams and practice group.
The firm
Diversity & Inclusion

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds.

We want a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

We welcome you to learn more about diversity and inclusion at Dentons.