Personal Assistant - Warwick, United Kingdom - Contechs

Contechs

Verified Company

Warwick, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Position Title:
Personal Assistant

Duration: 12 Month Rolling Contract

Location:
Whitley / Gaydon

Division:
Powertrain

Rate:
£15.80 Umbrella rate INSIDE IR35
We are currently looking for a Personal Assistant working for our Automotive client attending their Whitley and Gaydon sites.

Position Description

This role coordinates and manages the operational review cadence to ensure that the correct governance is followed and that actions/decisions are accurately recorded and cascaded.
Act as an interface between the different functions within the creative organisation and crossfunctional chapters, working closely with the Business support positions, functional Leaders and external contacts, understanding how their work impacts the function's deliverables.
Must be selfmotivated and have an interest in identifying opportunities to drive the functions process efficiencies.
A strategic mindset is essential, having awareness of design and wider business strategies and how they impact the Director and the wider function's objectives.

What You'll Be Responsible For

Diary management prioritising the Director's time and ensure they are sufficiently briefed.
Attend team meetings as required, noting and following through on all actions until complete
Responsibility for compiling all daily files and approvals in a timely and quality manner
Creation and management of Director's expenses and approval of first line
Provide direction to Director on priorities, to include supporting paperwork, deadlines etc with recommendations
Represent the company to externals in a professional, courteous, and knowledgeable fashion, face to face, either through written communication or in clear and concise manner by phone.
Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
Provide holiday cover for wider team as required

What You'll Need

Essential:

Strong computer skills to include excel, word and PowerPoint etc.
Excellent communication skills both written and spoken
Agile and flexible approach to change adapting last minute business priorities
Strong ability to organise Director tasks, to ensure objectives are met, making recommendations where appropriate
Strong project management capabilities with excellent execution skills and the ability to multitask
A proactive approach, always looking ahead and ability to see beyond the shortterm immediate tasks, providing recommendations and suggestions, looking at the bigger picture.
Able to negotiate/influence at all levels within the organisation
Highly organised with meticulous attention to detail
Ability to work in a fast paced environment, and have a proactive approach to change
Ability to react quickly and efficiently to last minute requests, understanding wider implications for the business.
Resilient and enthusiastic, an individual able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs
Selfmotivated, passionate and cooperative with a cando attitude

Additional Information:

Excellent opportunity Immediate start available

Job Types:
Full-time, Fixed term contract

Salary:
£15.80 per hour

Expected hours: 40 per week

Benefits: