Secretary to Cumberland Agricultural Society - Carlisle, United Kingdom - The Cumberland Show

Description

Overall Job Purpose

Manage and develop the resources of the Cumberland Agricultural Society to ensure that the Cumberland County Show, and any other society activities, take place in an efficient, timely, legal and cost effective manner.

Key Objectives

• Work involves developing, obtaining, processing and support sponsorship, trade bookings, exhibitor entries and advertisers for the Cumberland Show.
• Work with committee members to promote the show in order to increase attendance.
• Work with committee members to undertake booking of all resources needed to operate the show, and other related activities.
• Plan, monitor and coordinate activities leading up to show day.
• Produce Society publications.
• Ensure all regulations are complied with and liaise with appropriate bodies including DEFRA, Trading Standards office, H&S bodies, Environmental Health office, and premises license authority.
• Manage the day to day finances of the society in a cost effective manner, working with the society treasurer to control a budget.
• Receive income, pay invoices, prepare VAT returns, monitor payroll activities, and produce accounting records for preparation of annual accounts and for other reporting to society officers and committees.
• Manage and develop membership of the society, and associated activities.
• Set up and attend Society Council meetings and sub committee meetings, producing agendas and accurate records for these, and undertaking allocated tasks.
• Attend meetings as required with organisations that the society has dealings with, or is a member of.
• Liaise and coordinate with secretaries of each section of the show.
• Develop and maintain the society's website, and online presence.
• Keep society records and documentation.
• Act as the main contact for the Cumberland Agricultural Society and the Cumberland Show.

Other Responsibilities:


Health and Safety - The post holder is required to carry out the duties in accordance with the Society's Health and Safety policies and procedures.


Diversity - The post holder is required to have due regard to equal opportunities at all times, and to work in a fair and reasonable manner towards all people, ensuring service standards are maintained for all cultures.


Quality - To support Cumberland Agricultural Society in striving to create a service culture with total commitment to quality.


Other Duties - The duties and responsibilities in this role profile are not exhaustive. The post holder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside the general scope of this grade of post will be mutually agreed with the post holder.


Role Details:


Hours of Work - Approximately 1,200 hours per year. The hours are not evenly spread through the year, and build to a considerable weekly commitment during the final weeks prior to the Cumberland Show (currently held in June). Work will involve evenings and weekends, and requires flexibility.


Location of Work - Home based, but with travel around Carlisle where most meetings are held.


Salary - By negotiation, depending on skills and experience.


Person Specification - Skills & Abilities

Essential:

• Abilities and skills gained while working in administration;
• Ability to work under own initiative to broad agreed guidelines;
• Excellent communication skills and the ability to work across all levels of the community;
• Excellent organisational and time management skills with the ability to manage a heavy workload and deal with competing priorities;
• Ability to write clearly, logically, and succinctly;
• Proven oral communication skills;
• Willingness to take on and embrace new challenges to improve the Cumberland Show and the "customer" experiences of businesses dealing with Cumberland Agricultural Society;
• Flexible and adaptable approach to working hours and job tasks.

Desirable:

• Experience of managing budgets and contractors/ suppliers;
• Good presentation skills;
• Good networking skills;
• Experience in identifying and securing new business opportunities;
• Commercially minded.

Person Specification - Knowledge, Education & Qualifications

Essential:

• Ability to communicate in written form.

Desirable:

• Good understanding of Agriculture.

Person Specification - Experience

Essential:

• Experience of working within administration;
• Experience of project managing events;
• Experience of managing budgets.

Desirable:

• Experience in taking meeting minutes;
• Experience of using social media for business purposes;
• Experience in web content management;
• Experience of dealing with the media;
• Experience of working with a wide range of partners with differing priorities.

Person Specification - Personal Attributes

Essential:

• Hard