Office Assistant - London, United Kingdom - Frontiers

Frontiers

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are on a mission to make science open so everyone can live healthy lives on a healthy planet

Who we are

Frontiers is an award-winning open science platform and leading open access scholarly publisher.
We are one of the largest and most cited publishers globally.

To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations.

Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.

Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.

Due to continued growth, we are recruiting an Office Assistant to join us in our London office, where no two days are the same.

We are looking for a person with a friendly and approachable demeanor, ready to work in a fast paced and changeable environment.

The role is office based and requires someone living a commutable distance.

Key Responsibilities:

Greet and welcome guests as soon as they arrive at the office
Manage building access and hotel desk queries
Answer, screen and forward incoming phone calls
Support the Workplace team with Health & Safety tasks/ Ensuring Health & Safety best practice
Support the Office Manager and Workplace team in office wide events
Support with onboarding and offboarding activities (packaging, booking, labelling, shipping etc.)
Receive, sort and distribute daily mail/deliveries
Order front office supplies and keep inventory of stock
Keep updated records of office expenses and costs
Perform other clerical and administrative duties
Support the Office Manager with updating our database systems

Knowledge, Skills & Experience:

High school diploma or equivalent
Able to handle competing priorities and manage time effectively
Excellent attention to detail
Understands the importance of confidentiality
Excellent written and verbal communication skills in English and Spanish
A confident and experienced user of Microsoft Office
A supportive and collaborative team member
Experience of working in a relevant position, e.g. Administrative Assistant, Receptionist would be a plus

Benefits:

With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.

Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees.

This includes:
100% remote working
Employees now have the flexibility to choose where they want to work, with remote working available on a part
- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and development

All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.

Wellbeing

We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering opportunities

Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives._