Business Support - Crediton, United Kingdom - TATC Ltd

TATC Ltd

Verified Company

Crediton, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Business Support & Marketing Administrator

Job overview:

An exciting opportunity has arisen to join our friendly team at Transatlantic Trading Company Ltd (TATC) based in Crediton, Devon in a new role as a Business Support & Marketing Administrator assisting the Senior Management Team (SMT).

TATC is a leading worldwide restorer of classic Land Rover Defenders with our clients based predominantly in the US.

Working in a small busy office you will be assisting the SMT in sales & marketing, administration and accounts duties in a varied and wide-ranging job.

With excellent IT, organisational and communication skills, a high level of attention to detail and the ability to work on your own initiative, you will be a key player in ensuring that the administration of the business flows smoothly, and that optimum levels of customer service are maintained at all times.

You will report to the MD, and the main functions and duties of this position will involve:

Key Responsibilities

Sales & Marketing

Assist with initiatives that drive brand awareness, including daytoday execution of marketing campaigns, promotions, and sales support
Support the development of sales and marketing materials
Prepare and schedule mailshots using Mailchimp
Prepare and post social media content for use across Facebook, Instagram & LinkedIn
Keep customers appraised of build status
Prepare and send samples and Pre-Sales Pack to prospects and customers
Keep TATC's website up to date, including the online Inventory
Take intermediate photos and videos of inprogress vehicle builds, and assist with offsite photo shoots.

Business Support

Maintain core company documents using Excel and other office systems
Keep the vehicle allocation report up to date
Order relevant vehicle documentation (eg Heritage Certificates, NOVA etc), and create and maintain accurate paper records for all customer purchase and documentation
Maintain TATC's ticketing system using HubSpot and allocate/monitor followup action
Ensure customer orders and records are accurate and saved across the various company data platforms
Assist with test drives and local vehicle movements
Assist with stock takes, and ensure records (including the Company's Asset Register) are kept up to date
Book vehicle shipping via our shipping agents
Prepare and send shipping documents and After-Sales packs to customers.

Accounts Administration

Match purchase orders with delivery notes/invoices and resolving purchase invoice queries
Scan supplier invoices on to Xero, TATC's accounts system
Update the MD and/or Purchasing Manager about any delays or problems with orders and purchase invoices
Prepare payment runs for approval and payment by the CEO
Prepare reports for SMT using Xero and other reporting systems as required
Collate monthend data for SMT and our external accountants
Collate receipts and other data required for Pleo, TATC's company credit card payment system.

Person Spec

Essential

Experienced in using Excel, Word and other IT and software systems
Highly organised with excellent attention to detail
Strong verbal and written communication skills
Excellent organisational/time management skills
An aptitude for learning new software and systems
At least 2 years' experience in a similar role
Clean driving licence.

Desirable

Knowledge of HubSpot, and experience of marketing, website design and using social media in a business setting
Knowledge & experience of using Xero and/or Zoho
An interest in classic cars and/or vehicle restoration.

Salary range:
£25,000 - £32,000 per year, depending on skills and experience, plus performance-related bonus.

Job Types:
Full-time, Permanent

Pay:
£25,000.00-£32,000.00 per year

Benefits: