Assistant Executive Assistant - London, United Kingdom - Mott MacDonald

Mott MacDonald

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for it's employees? Mott MacDonald is a global consultancy whose people do exactly that.

What you will contribute to the team;

Handling an extensive range of administrative functions and support for the Group EAs and Group Board members.
Extensive diary management for the Group Heads of Functions, arranging meetings, collating papers for meetings and printing when necessary.
Registering Group Heads for internal and external events
Planning and booking of international / national travel arrangements, including liaising with local MM offices for scheduling of local meetings and events.
Assisting the group EAs with planning of internal events and workshops.
Preparing presentations and documentation as required.
Expense and timesheet management for the senior members of staff.
Supporting the Group EAs and Board on documentation that requires signing, scanning, printing etc
Providing additional support where needed to the wider team and Group EAs.
Collaboration with the MM Regional, Unit group of EAs, Finance, Communications, People, Facilities, and other support functions within the company to ensure smooth running of all processes.
Demonstrate a high level of competency with the varied software packages and document control systems used within Mott MacDonald (Microsoft Office, STEP, Connect Business)
Operating in line with Group Travel Procedures as well as Travel and Security Guidance when aiding with arrangement of travel, visas, accommodation and other logistics, and lead by example
Monitoring and maintaining electronic records in line with our internal document and quality management systems.
Any ad hoc office based admin tasks

Required for the position of Junior EA

The ability to work independently and remotely from line manager when required
A flexible approach to work with the ability to prioritise
Relevant experience in a role that incorporates the major components of the duties and responsibilities noted below.
Proficiency with Microsoft Office 365, including, Outlook, Word, Excel, PowerPoint, PDF, SharePoint, OneDrive, Teams etc.
Excellent communication and interpersonal skill
Organisation and time keeping skill
Demonstrable initiative and assertiveness and willing to lear
Professional approach to work environmen
Ability to independently develop and implement activities within overall tasks allocate
Ability to work to deadline
Adaptable team player working with a small team covering a wide range of activitie
Ability to work confidently with senior staff with the upmost of confidentiality
Comprehensive understanding of the business, its structure and the organisation
Friendly and approachable with willingness to help

If you meet 80% or more of what we're looking for, please still apply. We understand not everyone will meet all the requirements, but you might have skills we didn't know we need.

Job Profile

About the business unit
Mott MacDonald's support services are the driving force behind our organisation enabling us to run efficiently and effectively.

The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

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How to apply
Mott MacDonald is Work180 accredited - which means we actively support and encourage women to join our work force

Benefits we offer:

Pension matched up to 7%
Life insurance
An annual professional institution subscription
Continuous development opportunities because we want you to thrive
Agile/flexible working because life isn't 9
Enhanced parental leave; shared parental leave policies for parents and care givers
Annual company performance bonus scheme
Subject to company performance
Flexible benefits that suit you, including cycle to work & interest free season ticket loans.
The opportunity to make a difference; learn more about our social outcomes

Other Information

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.

We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments.

We embrace agility, flexibility and trust.
More about Mott MacDonald
We're a global engineering, management and development consultancy.