Lgms Personal Assistant - Barnsley, United Kingdom - Legal & General Investment Management

Legal & General Investment Management

Verified Company

Barnsley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference

VN24472Role Type
Fixed Term Contract (inc Secondee)Location
Barnsley or London or Cardiff of HoveSalary
CompetitiveClosing Date
3 January 2023Your role at a glance
Provide a professional PA service to leaders in the Retail Division (DRs of Retail Executive Committee and other leaders as required), with excellent attention to detail and proactive approach in supporting all aspects of their daytoday activities.

What you'll be doing

Diary management, including the optimisation of time spent both in various locations and time spend travelling making the necessary travel and other logístical arrangements.
Support in organising Events/Away Days/Conferences for the leader and their teams as required.
Onboarding of any new direct reports of the relevant leaders, desk move management, team organisation charts, distribution lists in a timely manner to support business priorities.
Plan and prepare required agendas and minutes and associated PowerPoint presentations and Excel spreadsheets to a high standard ensuring the Leader is aware of their own action points from previous meetings so that any outstanding actions can be quickly addressed.
Initiating payment of invoices/expenses dealing with queries which subsequently arise, maintaining other Group systems as required such as managing filing and archiving, keeping accurate and confidential records in respect of Direct Reports holidays, sickness, expenses, corporate hospitality and entertaining etc. in order that Group and departments reports are accurate and comply with Group standards.
Work effectively with wider L&G Retail PA community to ensure there is always highquality support in place and providing cover during absence and periods of high workload to enable continuity and successful delivery in the business area.
Ensure a consistent, timely and accurate level of service is maintained in line with promises made to meet customers' expectations, and that are within scope of Legal & General's Treating Customers Fairly policy.

What we're looking for

Systems including Outlook, Teams, SharePoint, Word PowerPoint, Excel, and other relevant software packages that support the full range of administrative activities.
Either have, or ability to build a general understanding of the company structure from Executive Director level, through to PA's Direct Reports and all Retail teams.
Either have, or ability to build knowledge of organisational infrastructure and a broad network of contacts at all relevant locations.
Prioritise busy work to importance and deadlines and to be flexible in a continuously changing environment.
Proactive in dealing with all problems that arise in the relevant leader's absence. Seek proactive resolution and continuously suggest ways of improving existing processes and procedures.
Capable of working alone and unguided, dealing with any situation that arises and doing all necessary advance work for the leader to minimise their workload.
Excellent interpersonal/communication skills at all levels and the ability to create a strong internal network.
Ability and willingness to grasp new or unfamiliar software quickly when necessary.

Benefits:

When you commit to Legal & General, we'll commit to you too. That means we'll recognise and reward your hard work, your performance and your contribution.

If you join us, you'll get access to some great benefits, including 25 days holiday (excluding bank holidays), an annual supplement for private medical insurance, generous pension scheme and life assurance, We're also proud to offer competitive family leave.

You'll have the opportunity to participate in our annual, performance-related bonus plan, and then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.