Estates Compliance Officer - Harrogate, United Kingdom - Harrogate Integrated Facilities

Harrogate Integrated Facilities

Verified Company

Harrogate, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

The Estates Compliance Officer will be responsible to the Estates Compliance Manager and assist in thedelivery of a safe and compliant estates service.

The role will involve the monitoring and utilisation of a range of audit strategies and reporting tools to ensure the operational estates team and wider specialisms are delivering our services in line with statutory requirements, HTM's, HBN's, ACOPs and industry best practice.

There will also be a requirement to take a significant role in monitoring and reporting on departmental outputs that feed into various assurance groups at local and board level.

This will include monitoring and reporting on agreed key performance indicators (KPI) with HDFT, ERIC, PAM, Training, Minor Works Processes and Funding, Waste Management, Energy as part of the HIF estates and capital service.

The post holder should also have effective work prioritisation skills, networking skills, negotiating skills, analytical skills, facilitation skills, project management and change management skills and be IT literate and be able to work autonomously.

Monitoring of capital and estates compliance in terms of service delivery ensuring that systems and processes comply with all relevant statutory and regulatory requirements.

This includes all statutory maintenance, inspections and planned maintenance delivery and full SLA analysis as agreed with the Trust

Ensure all KPI are monitored with a particular focus on reactive and planned maintenance monitoring and reporting in line with our contract obligations with HDFT.

Support in providing a fully managed service for accommodation changes, small works and capital request approval process and feasibility studies.

This is to be carried out in conjunction with the Building & Projects and client side teams.

Assist in the recording and management of all requests for minor works under 5k and monitor the approval process supported by regular output reports to the Trust.

Schedule audits and develop action plans to ensure authorising engineers have attended and inspected all critical engineering functions as per HTM requirements.

Monitor all statutory building and engineering tests and inspections in line with statutory requirements i.e. PSSR and LOLER. This will be via the departmental cloud compliance dashboard.

Monitoring and reporting of documentation systems including policies, procedures, registers, log books and maintenance records within areas of responsibility, physical or shared data as appropriate.

Harrogate Integrated Facilities (HIF) Estates Department's primary objective is to manage and maintain all engineering services, including all aspects of the built environment within Harrogate & District NHS
Foundation Trust (HDFT).

This is in order to provide a safe and comfortable environment for patients, staff and visitors to ensure compliance with all statutory and regulatory standards.

The department

manages all planned and reactive engineering and building tasks for HDFT including a range of surveys, capital works, backlog maintenance and project management.

Assist in the monitoring, running and updating of

Compliance monitoring and reporting (ACOP.s HTM, HBN) - Compliance work-plan, Audits and Digital Strategy

Datix and risk register co-ordination including departmental Health and Safety Monitoring

Compliance Records

Compliance Training and role essential / stat man training

ERIC / PAM Returns (under direction from Estates Compliance Manager

Model Hospital

SFG 20 Implementation and planned maintenance scheme monitoring and reporting.

Cloud based compliance software

SOP's to support service deliver

Working with Estates Officers to establish the current compliance position in a number of elements such as Water Quality, Ventilation, Decontamination, Electrical, Medical Gas, Fire Safety, permit to work, COSHH and risk assessments.

Audit and ensure compliance of engineering systems to ensure that statutory records are correct.

Monitoring and reporting of the compliance training programme and ensure that there are accurate records for training in relation to statutory compliance.