Administrator Support Assistant - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

NHS AfC:
Band 2

Main area

Respiratory

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Grade

NHS AfC: Band 2

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Contract

Fixed term: 12 months

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Hours

Part time 32 hours per week (Monday to Friday working (CBD))

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Job ref
C
Site

Nottingham City Hospital
David Evans Building

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Town

Nottingham

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Salary
- £20,270 - £21,318 per annum pro rota
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Salary period

Yearly

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Closing

Today at 23:59Job overview

Respiratory Administration Assistant
An exciting opportunity to work within Respiratory Medicine on a 12 month fixed term contract or internal secondment.

This role will be primarily working with the Lung MDT, Pulmonary Nodule and Lung Procedure teams, but, will also be required to assist the wider administration areas within Respiratory Medicine.

If you are looking to enter the NHS on an administrative level, then this could be the stepping stone for you.

You must have the ability to manage your time, and prioritise your workload depending on the current pressures.

You will have a good command of the English language, with the ability to convey information both verbally and written.

You must be well organised, be able to prioritise workloads and use your initiative._
You will also need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable._

Main duties of the job

_Main Duties of the Position_
In addition to the below summary you need to familiarise yourself to the full job description and personnel specifications.

No day is ever the same, you will be predominantly working alongside the Lung MDT team you could be working alongside the Lung Procedure one day, the Pulmonary Nodule the next.

You will be responsible for updating spreadsheets, contacting patients in regards to appointments, assisting the Lung MDT team.

Duties include retrieval of patient notes from file storage areas, filing, printing/photocopying/scanning and data entry/typing. Ordering stationary stock. Contacting patients in regards to planned booked appointments._

Working for our organisation

Working For Our Organisation
NUH is one of the largest employers within Nottingham, employing roughly 17000 staff.

Working within Respiratory Medicine is busy and fast paced, but extremely rewarding.

Working Monday to Friday core hours.

We have a very strong and supportive MDT team who you will be spending the majority of your time with.

Detailed job description and main responsibilities

Assist MDT team with uploading results onto Notis, dropping off mail daily to mail room.

Updating Medway and Notis.

Completing/updating spreadsheets.

General administration duties for MDT team.

Preparing and typing letters, blood forms to be posted out to patients from MDT team.

Scanning documents.

Any duties deemed relevant by management team.

Assisting typists with letter preparation for posting.

Scanning and copying for MDT team.

Filling and general clerical duties for MDT team.

Ringing patients informing them of appointments.

M+M audit.

Delivering mail between Respiratory buildings

Assisting the CF team as appropriate.

Taking and collecting notes to/from outpatient clinics.

Person specification

Communication skills

Essential criteria

Educating to O'Level, GCSE or equivalent including Maths and English
Experience of Microsoft packages
Team working
Ability to communicate in a clear and effective manner
Ability to develop good working relationships
Understand the importance of confidentiality
Work within Trust Policies and Guidelines
Able to plan own time and prioritise own tasks
Good under pressure

Desirable criteria

Experience of reception work
Knowledge of hospital IT systems; Medway PAS
Previous administration duties
Previous NHS experience

Work history

Essential criteria

Previous admin role
Works well under pressure

Desirable criteria

Experience of reception work
EXCEL

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.

Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence:

All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy:

NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa's and driving license through a system called Trust ID.

NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face